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Penn State University · 1 day ago

Administrative Support Coordinator

University Park, PA

Full-time

Onsite

Senior Level, Lead/Staff

$56K/yr - $82K/yr

10+ years exp

Penn State University is seeking an Administrative Support Coordinator to oversee and manage the operations of the Department of Plant Sciences. The role involves budget management, human resources management, and supervising administrative support staff while ensuring adherence to university policies and fostering a positive work environment.

Higher Education

No H1B

Responsibilities

Assist Department Head with preparing various reports and confidential documents

Manage and oversee administration of budgets

Review and approval of all financial transactions

Oversee the management of grants and contracts including labor distribution planning and implementation

Oversee graduate student assistantships and grants-in-aid

Work with the Department Head Assistant with processing of visa sponsorships

Coordinate academic and non-academic personnel actions with College’s Human Resources Office including all limited term appointments

Maintain academic/administrative policies and deadlines

Oversee stewardship and associated activities of departmental endowments and gifts

Supervise and manage 4 administrative support staff members including interviewing, hiring and training

Provide leadership and foster professional development, with emphasis on creating a positive, inclusive and diverse work environment

Maintain confidentiality in all aspects of departmental affairs

Qualification

Budget managementSupervisory experienceHuman resources managementSIMBASAP ConcurMicrosoft Office SuiteProfessional communicationTeachable spiritInterpersonal skillsMentoring

Required

The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills

Excellent interpersonal skills

A teachable spirit with the ability to mentor in order to incorporate professional development and professionalism into the work environment

Supervisory experience is required

Bachelor's Degree

10+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted

Knowledge and understanding of university policies and procedures is required to manage the day-to-day activities and incorporate excellence, professionalism, diversity and customer service into the work environment

Preferred

Experience and proficiency in SIMBA, SAP Concur, Microsoft Office Suite (Outlook, Word, Excel, SharePoint/One Drive), Zoom and Filemaker, is preferred