State of Arizona · 2 weeks ago
PROCUREMENT SPECIALIST SENIOR
Phoenix, AZ
Full-time
Onsite
Mid, Senior Level
$72K/yr - $72K/yrThe Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking to hire an elite strategist who can establish sourcing solutions to fill our Procurement Specialist Senior position. This role involves researching, analyzing, developing, and implementing sourcing solicitations for the procurement of goods and services, as well as coordinating contract administration for professional services and agreements.
GovernmentOffice AdministrationPublic Relations
Responsibilities
Prepares, issues, evaluates, and awards complex, formal, and technical Request for Proposals/Invitations for bids in accordance with the Arizona State Procurement Code
Works with subject matter experts to gather and assess business requirements, i.e., conducts market research, analysis, and benchmarking
Negotiates contractual agreements with vendors, prepares award documents, and holds post-award meetings
Conducts contract administration activities once procurement actions are established to ensure, but not limited to, compliance with ADCRR policies, procedures, contractual requirements, and vendor performance/reporting
Prepares, develops, and writes correspondence
Handles multiple complex annual contracts and tasks simultaneously
Reviews incoming requests from program areas for appropriate procurement actions for the format, adherence to specifications, contract procedures, and legality as assigned
Serves as the primary point of contact for vendors on contractual matters
Acts as a resource for staff, providing technical support to all Divisions within the Agency in relation to procurement and contractual issues
Establishes and manages professional relationships with vendors and internal stakeholders
Conducts on-site inspections in conjunction with Requests for Proposals
Interprets, trains, and provides administrative and technical support to ADCRR staff involved in the procurement/contracting process pertaining to Federal and State regulations governing contract agreements
Utilizes data analytics to assist internal stakeholders in the development of business strategies designed to optimize expenditures/return on investments
Represents the Procurement Services Unit (in-house, with other State agencies, political subdivisions, or private entities) as requested and related to areas of responsibility
Studies bulletins, articles, and other literature and attends professional development events to gain industry best practices
Drives on State business
Performs other duties appropriate to the assignment
Qualification
Required
Expert in state government procurement
Several years of experience in state government contract negotiations, accounting, and procurement
Ability to prepare, issue, evaluate, and award complex, formal, and technical Request for Proposals/Invitations for bids in accordance with the Arizona State Procurement Code
Experience working with subject matter experts to gather and assess business requirements, i.e., conducting market research, analysis, and benchmarking
Skill in negotiating contractual agreements with vendors, preparing award documents, and holding post-award meetings
Experience conducting contract administration activities to ensure compliance with ADCRR policies, procedures, contractual requirements, and vendor performance/reporting
Ability to prepare, develop, and write correspondence
Experience handling multiple complex annual contracts and tasks simultaneously
Skill in reviewing incoming requests from program areas for appropriate procurement actions for the format, adherence to specifications, contract procedures, and legality
Ability to serve as the primary point of contact for vendors on contractual matters
Experience acting as a resource for staff, providing technical support to all Divisions within the Agency in relation to procurement and contractual issues
Ability to establish and manage professional relationships with vendors and internal stakeholders
Experience conducting on-site inspections in conjunction with Requests for Proposals
Skill in interpreting, training, and providing administrative and technical support to ADCRR staff involved in the procurement/contracting process pertaining to Federal and State regulations governing contract agreements
Ability to utilize data analytics to assist internal stakeholders in the development of business strategies designed to optimize expenditures/return on investments
Experience representing the Procurement Services Unit (in-house, with other State agencies, political subdivisions, or private entities) as requested and related to areas of responsibility
Ability to study bulletins, articles, and other literature and attend professional development events to gain industry best practices
Ability to drive on State business
Knowledge of State and Federal statutes and rules related to government procurement activities and contract administration
Knowledge of best practices to determine appropriate sourcing strategies/methods
Knowledge of Lean tools and Arizona Management System
Knowledge of supply chain, logistics, and resource management
Knowledge of solicitation techniques and methods of conducting research
Knowledge of general accounting practices as they relate to contracts and vendors
Knowledge of sources of supply, local markets, and price trends
Knowledge of computers and various software applications
Skill in verbal and written communication
Skill in public speaking for effective customer/vendor relations for contract negotiations and dispute mediation
Skill in project management and organizational techniques
Skill in analytical and problem-solving negotiation for bid protest resolution and contract claim resolution
Skill in understanding and explaining contract/procurement policies, procedures, and processes
Skill in establishing and maintaining interpersonal relationships
Skill in interpreting business issues and recommending solutions / best practices
Skill in negotiating contractual terms and conditions
Ability to develop and implement highly complex procurement operations
Ability to make decisions and summarize data related to comprehensive contracts
Ability to deal with several complex tasks simultaneously
Ability to prioritize work assignments
Ability to synthesize, summarize, and analyze a variety of data/sources and formulate workable recommendations
Ability to work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities
Benefits
Vacation and sick days with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
An incentivized commuter club and public transportation subsidy program
Company
State of Arizona
As public servants, we deeply care about Arizona and are committed to facing the issues of our state head-on.
Founded in 1912
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Aletha Della Rocco
Human Resources Business Partner, Talent Acquisition
George McNeely MBA
Chief Human Resources Officer - Arizona Department of Administration - Shared Services
Recent News
Phoenix Business Journal
2025-01-11
The Arizona Republic
2024-01-27
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