Kaseya · 13 hours ago
Office Administrator
Orlando, FL
Full-time
Onsite
Entry Level
2+ years expKaseya is the leading provider of complete IT infrastructure and security management solutions for Managed Service Providers and internal IT organizations worldwide. The Office Administrator is responsible for ensuring a smooth and professional workplace experience, managing front desk operations, facilities coordination, and administrative support.
Cyber SecurityEnterpriseInformation TechnologySaaSSecuritySoftware
Responsibilities
Own the first impression and daily rhythm of the office experience for everyone
Serve as the primary point of contact for visitors, employees, vendors, and delivery partners, setting the tone for a professional, welcoming workplace
Manage reception coverage, visitor sign-ins, badges, and building access in coordination with physical security
Act as the “eyes and ears” of the office, spotting issues, answering questions, and ensuring smooth daily operations
Maintain full oversight of the physical office environment, identifying and coordinating response to needs as appropriate
Proactively monitor office conditions and perform basic hands-on fixes (e.g., plugging in equipment, rearranging furniture, resetting rooms)
Maintain a polished, organized reception area, kitchens, conference rooms, storage areas, and shared spaces so they are clean, stocked, safe, and meeting-ready at all times
Identify when issues exceed scope and coordinate vendors or submit facilities, IT, or maintenance tickets in collaboration with Centers of Excellence (i.e. Facilities Team, Security Team, etc.) with frequent communication and follow-through
Ensure the office is fully stocked, organized, and operational at all times
Manage procurement, inventory tracking, and restocking of office supplies, equipment, food, and amenities
Coordinate ongoing vendor relationships for cleaning, maintenance, building operations, and other workplace services
Receive, log, distribute, ship, and track mail, packages, and deliveries efficiently
Track invoices, expenses, and local office budgets in partnership with Finance
Assist with scheduling, calendars, meeting setup, and conference room bookings for executives and teams
Support onboarding and offboarding by preparing workspaces, welcome kits, badges, access coordination and welcoming new hires as scheduled
Help with event logistics, internal meetings, mail-outs, and essential company errands
Act as a local liaison to IT, facilities, and shared services, proactively identifying risks and needs and escalating as needed
Keep the workplace safe, compliant, and continuously improving
Monitor physical security, safety procedures, and emergency readiness; coordinate with physical security team as needed
Ensure compliance with internal policies, workplace standards, and building regulations
Promote professionalism, engagement, and alignment with company values through the physical office experience
Continuously look for ways to improve workflows, efficiency, and the overall employee experience
Qualification
Required
2+ years of experience in office administration, workplace operations, facilities coordination, or a related role
Strong sense of ownership and initiative; able to see problems and take action independently
Comfortable with hands-on, physical tasks including light lifting, moving furniture, and basic troubleshooting
Excellent verbal and written communication skills with a professional, approachable demeanor
Strong organizational skills and ability to manage multiple priorities with accuracy and discretion
Proficiency with Microsoft Office and common workplace tools (calendars, ticketing systems, inventory tracking)
Preferred
Experience in a technology product, startup, or fast-growing company environment
Familiarity with facilities ticketing systems, vendor management, or budget tracking
CPR and/or first-aid certification (or willingness to obtain)
Experience supporting executives or senior leadership
Interest in workplace experience, employee engagement, or office operations as a career path
Ability to lift and move items (up to approximately 30–40 lbs)
Regular on-site presence required during business hours
Ability to stand, walk, and move throughout the office for extended periods
Company
Kaseya
Kaseya is an IT and security management platform that offers remote management software for the information technology industry.
5001-10000 employees
H1B Sponsorship
Kaseya has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (32)
2024 (13)
2023 (12)
2022 (9)
2021 (6)
2020 (4)
Funding
Current Stage
Late StageTotal Funding
$546.78MKey Investors
TPGIreland Strategic Investment FundInsight Partners
2020-07-09Series Unknown· $2M
2019-05-03Private Equity· $500M
2017-11-15Series Unknown· $44.78M
Leadership Team
Rania Succar
CEO
Pratik Wadher
Chief Technology Officer
Recent News
Seattle TechFlash
2026-01-14
2025-12-30
Company data provided by crunchbase