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Explorer Pipeline · 1 day ago

Administrative Clerk

Hartford, Illinois, United States

Full-time

Onsite

Entry Level

$31.26/hr - $31.26/hr

3+ years exp

Explorer Pipeline is seeking an Administrative Clerk to support their operations. The role involves maintaining records, managing inventory, and ensuring compliance with safety regulations while assisting with various administrative tasks.

Oil and GasTransportation

Responsibilities

Complies with DOT and OSHA health, safety and environmental requirements and follows safety philosophy and procedures developed by the Company including: applicable environmental, health and safety rules, procedures, and accepted safe work practices, the use of appropriate personal protective equipment and safety systems, and the reporting of workplace hazards and injury or illness arising from workplace activities; observes the workplace to identify conditions or behaviors that should be corrected and takes appropriate action

Works with Area Manager, Sr. Measurement and Maintenance Specialist, Maintenance Planning Specialists, and area maintenance personnel in maintaining maintenance records for the area through Computerized Maintenance Management System (CMMS)

Compiles information for and types routine correspondence, forms and reports

Manages DOT records, inventory transfers, material ticket transfers and contractor insurance verifications

Works with the Procurement Specialist in the acquisition and delivery of equipment, supplies, and services necessary for pipeline operations at each area

Coordinates inventory record keeping pertaining to the receipt, storage, and disposition of products within the assigned area

Maintains and manages location inventory levels, performs regular cycle count of inventory and reconciles differences, issues materials, and assists with all facets of the material handling and reporting process

Answers telephone, screens the One Calls, answers caller inquiries, routes caller to desired party, takes and transmits messages, and arranges conference calls

Processes invoices and assists with developing and maintaining the location budget

Prepares outgoing mail and correspondence, including e-mail and faxes. Sorts, reads, and routes incoming mail

Creates and maintains the departmental files and purges them of obsolete materials according to document retention policy

Manages gate entry, greets visitors, answers routine visitor inquiries and conducts visitors to appropriate area or person

Copies, assembles, and distributes contracts, reports, presentations and other business materials

Conducts research and prepares reports summarizing findings

Orders and maintains supplies and arranges for equipment maintenance

Qualification

Computerized Maintenance Management SystemInventory ManagementMicrosoft Office SuiteEmergencySafety ProceduresCooperationWritten CommunicationEffective CommunicationOrganizational Skills

Required

A High School diploma or GED certificate and three years of office and clerical experience is required

Ability to actively engage in safe behavior and understand and follow the principles and methods related to pipeline and workplace safety as established by the Company

Knowledge of emergency and safety procedures, policies procedures, equipment operating parameters, and all applicable DOT, EPA, FERC, DHS and OSHA requirements

Skill in using the Company's Computerized Maintenance Management System (CMMS) software - TMA and iService Desk

Ability to input data from inspection reports and completion data from various types of work orders

Ability to use iService Desk to run reports on work order status and maintain area key log

Knowledge of the Company's Authorization For Expenditure (AFE) process

Knowledge of the principles and methods related to inventory management in the procurement, delivery, expediting, and reconciling of inventory

Skill in using the Microsoft Office suite of applications for word processing, spreadsheet, and e-mail, to create/develop correspondence, analyze information, create reports, and/or develop and make presentations

Ability to communicate effectively with visitors, callers and vendors

Ability to organize information clearly and precisely

Well-developed written communication skills to compose routine correspondence and reports

Ability to interact with employees throughout the organization to provide information regarding invoices and contracts and other normal business related matters

Ability to effectively work and cooperate with supervisors, co-workers and vendors

Ability to follow corporate policies and the directions of supervisors

Ability to refrain from causing or contributing to the disruption of the workplace

Preferred

An Associate's degree in business or the equivalent in experience and five years of general administrative experience in a comparably sized company is preferred