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Atec, Inc. · 6 days ago

Estimating Coordinator

Stafford, TX

Full-time

Onsite

Entry Level

1+ years exp

Atec, Inc. is seeking an Estimating Coordinator to manage the preparation of estimates and support proposal activities. The role involves coordinating with various departments, preparing estimates, and maintaining client relations to ensure timely and accurate proposals are submitted.

EnergyRenewable Energy

Responsibilities

Primary responsibility for tracking and coordinating the Project Manager Estimates under the PMO Organization. Includes follow up with all departments supporting the estimate. Ensure timely and responsive proposals are submitted to the Customer by the cognizant Contract Administrator

As delegated by the Director of Estimating, have primary responsibility for preparing Estimates for “build to print”, repetitive and routine quotations which have supporting historical cost and pricing information

Attend and participate in all Estimating Department meetings. Schedule and coordinate meetings for the Estimating Department as required

Act as the representative of the Estimating Manager in their absence. Includes chairing Estimating Department meetings, taking notes, updating records, distribution, and assignment of RFP/RFQ documents, processing Bid Decision Forms, etc. Unless specifically authorized in writing, this does not include delegation of signature authority

Review Request for Quote (RFQ), Bid Decision Form, ERP Reports, and other relevant information to determine customer requirement and job history. Research parts history (includes NSN history) as required. Coordinate with Project Manager, Engineering, and other Department Managers to identify pertinent questions, missing information or data, or other items impacting the Estimate and Bid. Coordinate with the Contract Department to submit questions, requests for clarification or missing information or data. Obtain necessary copies of drawings, and/or Bill of Materials (BOM) from Document Control or Customer and distribute to the required parties to obtain pricing support – Purchasing, Project Manager, Engineering, or other Departments

Compile and distribute memos and correspondence. File correspondence and other records. Utilize typical Estimating Department and Project Management tools including ERP System, Smartsheet’s, Teams and other approved methodologies

Preparation and maintenance of Estimating files. Review final Estimating file for accuracy, completeness, and conformity. Prepare and send formal quotation packages to government and commercial customers as required

Create Costs Estimates using approved worksheets. Assist in pricing related activities. Generate pricing and proposals for customers which may include:

Generating Bill of Materials (BOM), itemize manufactured, assembled, and purchased items lists

Gathering and reviewing historical information and prices from various sources and suppliers

Consulting with various departments and vendors to generate estimates for hours and dollars

Creating Excel worksheet with proposed selling price for Management approval

Generating reports to assist in evaluating historical contracts for current bid requirements

Creating BOM from customer supplied information

Generating formal quotation and complete Bid Job Plan Summary on Atec Job Plan

Participating in customer audit of bid data

Maintain client/customer and outside vendor relations, including keeping current contact information. Follow up with customer on award status of contract/purchase order

Track bids in process by all Departments and cognizant Project Managers to ensure a timely response. Communicate problems, delays, and questions to Contract Administrator, Contract Manager and Director of Estimating Log and enter Request for Quotes (RFQ's) in bid tracking for quote number assignment and ensure data is current. Acquire proposal status from Estimating Department, Contracts Department, Project Managers, and customers, and update electronic system

Assemble and collate data and create reports comparing Estimated Costs and/or Budgeted Costs versus Actual Costs for projects as assigned. Support or perform price/cost analysis to determine variance between Estimated/Budgeted Costs versus Actual Costs, investigate and identify reasons for variances, etc

Assist with gathering and obtaining data and compiling reports for Estimating Department input to the Quarterly Report and Board Meetings

Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment

Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor

Qualification

EstimatingERP SystemExcelProject ManagementTeam CoordinationCustomer RelationsCommunication

Required

High school diploma or General Education Degree (GED); or one to three years related experience; or combination of education and experience

Must possess or in a reasonable timeframe gain proficiency with company ERP system

Must possess or in a reasonable timeframe gain familiarity and working knowledge of company products, services, and customers as required to perform job responsibilities effectively