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The Ohio State University Wexner Medical Center · 1 day ago

Executive Assistant II (HS)

Columbus, OH

Full-time

Onsite

Mid Level

4+ years exp

The Ohio State University Wexner Medical Center is a leading institution in cancer care and research. They are seeking an Executive Assistant to provide administrative support to the Chief Operating Officer of The James Cancer Hospital, ensuring efficient operations and maintaining a professional image for the office.

Health CareHospitalMedical

Responsibilities

Manage and provide lead administrative support to the Chief Operating Officer of The James Cancer Hospital and Solove Research Institute

Serve as a key liaison and representative on behalf of the COO

Support the efficient operations and professional image of the COO’s office

Handle information and matters of a highly confidential and critical nature

Serve as an initial point of contact with board members, executive leaders, donors, government and community leaders, and faculty, staff, and learners

Review and process confidential and critical information in support of administrative activities

Assess level of priority in determining urgency

Schedule appointments and coordinate meetings and engagements for the COO’s calendar

Compile, prepare and prioritize daily materials needed to facilitate the efficient and effective use of the COO’s time

Assess inquiries and concerns directed to the COO’s office and delegate to appropriate person to handle

Convey directives and critical information to other senior executives, faculty, and staff

Coordinate, prepare and review a wide range of written materials for the COO, including agendas, itineraries, presentations, correspondence, letters, and memos

Review documents requiring the COO’s signature or response to ensure compliance with current administrative policy

Make travel arrangements and process expense reimbursements

Coordinate special projects as directed

Qualification

Administrative supportComplex schedulingAttention to detailSound judgmentProblem-solvingCommunication skillsTeam collaboration

Required

Bachelors degree or equivalent experience

Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired

Four years of senior administrative support experience including knowledge and experience in managing complex scheduling and impeccable attention to detail

Sound judgment and the ability to prioritize

Ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action

Company

The Ohio State University Wexner Medical Center

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The Ohio State University Wexner Medical Center is personalizing health care to meet the needs of each patient. It is a sub-organization of The Ohio State University.

Founded in 1834

Columbus, Ohio, USA

10001+ employees