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Zachry Group · 1 day ago

Document Control Coordinator I

Beaumont, TX

Full-time

Onsite

New Grad, Entry Level

Zachry Group is seeking an experienced Document Control Coordinator I for their EXXONMOBIL project in Beaumont, Texas. This role involves assisting the Document Controls Manager in managing construction documents, ensuring accurate processing and distribution, and maintaining compliance with operational standards.

ConstructionManufacturing

Responsibilities

Will receive written, verbal, and electronic requests for documents

Will receive both physical and electronic documents

Will create official business memorandums and letters

Will print and issues documents to approved requestors

Will communicate with and submit requests to various departments in regards to documentation adjustments, release and return of documents, and other requested information

Will use varies computer programs in receiving and tracking documents, and will work with various types of printers in creating hard copies per requests

Must have reliable transportation

Understanding the Installation Work Package system – Contents (what should be in the IWP from the planner), numbering (must understand the nomenclature and the meaning behind each character), QC review (know what to look for on spreadsheet and communicate with QC), constraints (understand what they are and communicate back to the planner for corrections), Prioritizing (IWPs that come in for Rush with approvals), Closed (make sure that all signature and copies are accounted for), Revisions/Recalled (Drawing revisions that come in daily also must understand that this is time sensitive due to work being in progress and acknowledging the difference between revisions and recalled), Printing of IWP (Coordinator will need to know the order at which the IWP must be printed to be placed in binder correctly

CustomerService–meetingandgreetingallindividualsthatmaycomeintoofficewhilestayingontask. IWPs are the heavy traffic item,but we must be able to helpwith all issues that couldtake you away from your current task

Programming – Aconex (EDMS that we currently use), Document Locator/Ensemble+(responsible engineer onsite EDMS and will need to download from it daily), Power Bi (program that deals with IWPs check in check out system that will be used daily and will run reports from

Drawing/Documents - Will need to have a general understanding of drawings/documents and how they are looked up in our EDMs, and how to retrieve them when needed

Qualification

Document ControlMicrosoft OfficeAconexPower BIMid-level ExcelMultitaskingCommunication SkillsOrganizational SkillsAdaptabilityAttention to Detail

Required

Must have excellent communication skills

Must be computer proficient including a proficiency in Microsoft Office applications

Mid-level Excel background – formulas (must understand the basics of how it works), troubleshooting (must be able to determine and or identify if a problem occurs), delimited (must pay attention to details and understanding the data you are working with), importing data (must be able to work with multiple windows open when doing this while getting all information over correctly)

Must be organized and have the ability to multitask

Must be able to quickly learn processes and adapt to changes quickly

Must be able to follow directions precisely as given

Must be able to work varying hours as required to support construction operations

Must have reliable transportation