Memphis Grizzlies · 1 day ago
Event Coordinator
Memphis, TN
Full-time
Onsite
Entry, Mid Level
2+ years expMemphis Grizzlies is seeking an Event Coordinator to bring unforgettable experiences to life, coordinating events from initial planning to execution. The role involves managing client relations, overseeing event logistics, and ensuring compliance with safety regulations while maintaining budgets and documentation.
SportsSports Leagues and Teams
Responsibilities
Serve as the primary point of contact from kickoff to close; translate client/promoter requirements into clear operational plans and timelines
Lead planning meetings to align scope, milestones, and day‑of execution
Represent Event Operations professionally (building tours, team events, and major non‑assigned events)
Provide event guidance to other departments for off‑site/non‑facility initiatives
Build and maintain accurate AutoCAD layouts (scaling and production floor plans)
Set staffing levels for contractors and departments; coordinate internal and external teams
Draft event briefs and production documents; ensure rider and technical requirements are met
Plan for safety, accessibility (ADA), and operational feasibility
Prepare and review cost estimates with the Events Manager
Maintain complete event files (payroll, invoices, expense/time logs, damage reports)
Verify contractor billing, resolve discrepancies, and complete timely settlements
Support operations budget (reconciliation, reporting, and recommendations)
Manage execution of contracts for Production Labor Services, Peer Security, First Aid, and other vendors
Coordinate deliverables and staffing plans; confirm performance against requirements
Ensure documentation is complete for settlement and post‑event follow‑up
Write concise event briefs, updates, and action lists; capture decisions and risks
Produce post‑event summaries; document lessons learned and recommended improvements
Make sound, timely decisions in fast‑paced environments; prioritize and escalate with context
Perform other duties as assigned to support a high‑performing event environment
Qualification
Required
Bachelor's degree in Facility/Event Management, Sports Administration, or equivalent experience
2+ years coordinating large-scale public events (sports, entertainment, venue operations)
Ability to develop, organize, and communicate event documentation for complex productions
High accuracy and attention to detail; thrives in high-pressure, fast-paced settings
Strong decision-making, organization, and prioritization; meets tight deadlines via effective multi-tasking
Collaborative team player with strong customer relations skills
Schedule flexibility: evenings, weekends, and holidays as events require
Proficiency with Microsoft Office (Excel, Word, PowerPoint) and creating basic financial documents
Preferred
Proficiency in AutoCAD Suite (or similar CAD tools)
Knowledge and passion for live events and NBA basketball
Benefits
Industry leading health coverage
Short and Long-term disability
Team Member and Dependent Life Insurance
Group Voluntary Benefits
Wellness programs through EAP and Headspace
Matching 401(k)
Employee Assistance Program
Tuition Reimbursement
Team Store Discounts
Happy Hours and other fun activities
Qualified parking and game night meals
NBA Sponsored Discount Programs
Employee Referral Bonuses
Employee Recognition Programs
Generous Paid Time Off
Holiday Pay
Paid Parental Leave
Company
Memphis Grizzlies
Memphis Grizzlies is a sports company that offers NBA Basketball tickets, Season Tickets, and Group Tickets.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brandon Rothfuss
Business Development Associate, Partnership Marketing
Justin Boddie
Sr. Manager, Activation, Partnership Marketing
Recent News
Sports Business Journal
2025-11-14
Company data provided by crunchbase