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AnitaB.org · 1 week ago

Project & Event Operations Coordinator

United States

Full-time

Remote

Mid Level

$61K/yr - $63K/yr

3+ years exp

AnitaB.org is a global leader committed to advancing careers and expanding economic opportunity within the tech industry. The Project & Event Operations Coordinator will support project and event operations, ensuring accurate documentation and coordination of logistics, as well as effective communication with internal teams and external partners.

AssociationCommunitiesEducationLeisureWomen's

H1B Sponsor Likely

Responsibilities

Maintain and update all SSOT and production documents, ensuring timelines, statuses, and project data remain accurate

Coordinate meetings: prepare agendas, capture notes, track action items, and follow up to completion

Track deliverables for internal teams (marketing, finance, programming) and vendor partners

Assist with contracting logistics, including accommodation lists, room blocks, deadlines, and required documentation

Draft clear, concise internal communications (updates, reminders, recaps)

Maintain organized documentation and shared folders to ensure team-wide accessibility

Support partner and exhibitor communication by preparing FAQ sheets, quick-reference guides, and templated responses

Send real-time operational updates during event days (schedule changes, urgent notifications, etc.)

Track and confirm vendor deliverables (AV, catering, signage) to ensure all timelines are met

Gain proficiency in core event tech platforms (registration systems, mobile apps) to support logistical deadlines and reporting

Assist with post-event reporting and data analysis to support future planning

Identify operational gaps and propose process improvements

Complete additional tasks as assigned, which means to be agile and rise to the challenge: in service to our mission, from time to time, we do ask team members to take on, or volunteer to take on, additional or different duties outside of their formal job description

Qualification

Event management experienceEvent management toolsProject coordinationAnalytical skillsProcess improvementInterpersonal communicationOrganizational skills

Required

Professionalism in team and external stakeholder interactions and communications, including honesty, integrity, and respect

At least 3 years of event management and procedures experience

Experience with event management and registration tools (RainFocus a +)

Strong planning, prioritization, and analytical skills and a demonstrated ability to manage multiple projects, requests, and deadlines simultaneously

Excellent interpersonal communication skills with the ability to communicate effectively both internally and externally

Ability to travel as position requires

Benefits

Health insurance

Vision

Dental

A 403(b) discretionary match

Company

AnitaB.org

AnitaB.org envisions a future where the people who imagine and build technology mirror the people and societies who use it.

Founded in 1997

Palo Alto, California, USA

51-200 employees

https://anitab.org/

H1B Sponsorship

AnitaB.org has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2022 (1)