Simpro Software · 2 days ago
Office Manager and Executive Administrative Assistant
Miami, FL
Full-time
Hybrid
Mid, Senior Level
4+ years expSimpro Software is seeking an experienced Office Manager to oversee the daily operations of their U.S. headquarters. The role involves managing office operations, supporting executive team leaders, and ensuring a productive workplace environment while maintaining high standards of professionalism and confidentiality.
Asset ManagementEnterprise Resource Planning (ERP)Facility ManagementInformation TechnologyMobileMobile AppsSaaSSmall and Medium BusinessesSoftwareTask Management
Responsibilities
Oversee all aspects of the headquarters’ day-to-day operations, ensuring smooth running of the office
Manage vendor relationships (facilities, maintenance, catering, cleaning, security, etc.) and negotiate contracts as needed
Assist in space planning, office moves, and layout optimizations to support business growth
Maintain safety, compliance, and security standards across the site
Partner with HR and leadership to support onboarding, employee engagement, and office culture initiatives
Serve as a trusted point of contact for executives and employees regarding operational needs and problem-solving
Maintain the highest level of confidentiality regarding sensitive information and documents
Coordinate executive meetings, prepare agendas, and ensure all necessary materials and resources are in place. Attend and record meeting minutes when required
Arrange domestic and international travel logistics, including flights, accommodations, transportation, and itineraries
Manage and prioritize the executive’s calendars, meeting schedules, appointments and travel arrangements. Ensure time is allocated effectively for strategic tasks
Manage and maintain the office budget, including forecasting and cost optimization
Coordinate with and support leadership meetings, company events, and visiting executives
Manage internal communications related to office logistics, policy updates, and announcements
Identify opportunities for process improvements and implement scalable operational solutions
Partner with IT, Finance, and HR on special projects and system integrations impacting office operations
Qualification
Required
4+ years of progressive office management or operations experience, with at least a year in a senior office management role
Able to remain calm, focused and effective when handling competing priorities or challenging interactions
Proven experience as an Executive Administrative Assistant or similar role, preferably in a technology firm
Proven ability to manage budgets, vendor contracts, and facility operations
Excellent communication, organizational, and problem-solving skills
High level of discretion and professionalism when handling confidential information
Proficiency with office software (Google Workspace, Slack, Workday, etc.) and experience with workplace management systems
Desire to learn and grow in your role
Preferred
Bachelor's degree in Business Administration, Operations Management, or a related field preferred
Bilingual preferred
Benefits
Responsible Time Off
Comprehensive medical, dental, vision package with 100% employer paid options
Health Savings Account
Flexible Spending Account
Critical Illness Insurance
Hospital Insurance
Accident Insurance
Life Insurance and AD&D
Disability Insurance available to purchase
Wellness Challenge App
Diabetes Prevention App
Health Hub App
401k/Retirement Plan with 6% employer match
Generous Parental Leave Program
Paid Volunteer Leave Days
Public Holiday Exchange Scheme
Enjoy up to 4 weeks a year of flexible 'Work from Anywhere'!
Talent Referral Program – get rewarded for referring a friend to join our team!
Diverse training & internal networking opportunities across all of our product lines
Opportunities for career progression and development
Service recognition awards
Company
Simpro Software
Simpro is the leading AI-first operating platform for residential and commercial trades. Our mission is simple: double contractor profitability.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$396.68MKey Investors
K1 Investment ManagementLevel Equity Management
2021-11-23Private Equity· $350M
2019-12-31Series Unknown· $16.44M
2016-10-11Series A· $30.24M
Leadership Team
Ashley A.M. Mehlman
Chief Financial Officer
Amy Carnrick
Senior Advisor, Field Service Transformation
Recent News
2025-11-15
thecanadianpressnews.ca
2025-10-04
Dynamic Business
2025-08-29
Company data provided by crunchbase