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Medxcel · 1 day ago

Manager Facilities

Appleton, WI

Full-time

Onsite

Mid, Senior Level

6+ years exp

Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. The Manager Facilities will provide daily direction to staff to ensure alignment with departmental and organizational goals and ensure safe and efficient operations in compliance with applicable regulatory and safety guidelines.

Health CareHospital

Responsibilities

Develops strategic and operational policies and plans and executes strategic plans

Develops and oversee staffing, training, scheduling, budgeting in the Facilities Management department

Establishes a safe work environment for employees by performing safety audits and inspections, conducting safety-related training, and maintaining on-going communications with employees

Manages building operations and maintenance, plans and operations, furniture and equipment inventories, utility operations, energy management, and grounds maintenance

Oversees major infrastructure repair and renovations projects by identifying and managing vendors/contractors, including bid process, contract compliance, and vendor/contractor performance

Acts as the liaison for all remodeling, renovation and construction projects as it relates to product standards, design standards, scheduling shut-downs and system interruptions

Communicates with customer, vendors, internal and external partners on the status of work and issues effecting services

Reviews and authorizes purchase requests to ensure service agreements are met and maintenance services are in compliance with procedures and budgets

Consults with Administration, Purchasing and related partners in the specification and purchase of major equipment or systems

Maintains external relations related to Facilities Management including government relations, local, State and Federal regulatory agencies, The Joint Commission (TJC), insurance carriers, and others as needed

Ensures that facilities are maintained, secured, renovated and constructed according to departmental/organizational policies, procedures, plans and initiatives

Assists with the development of and compliance with departmental budgets, including capital, operating and construction budgets

Ensures continued compliance with all Federal, State and local regulations and TJC standards

Collects, compiles and audits regulatory compliance documentation

Works directly with vendors and Purchasing to request proposals for repairs, maintenance and capital improvements

Directs the daily assignment of work to ensure safe and efficient plant operations

Serve as change agent throughout the organization

Identify opportunities for process improvement

Implements efficiency improvements

Lead and guide lead(s) to obtain optimal performance and operational excellence

Ensures appropriate staffing coverage to support safe and efficient plant operations

Manages staffing, performance evaluation and training activities, and assists with capacity planning for staff and contract labor

Represents the company with internal and external customers and sets the example for exceptional customer service

Drives service excellence in daily operations and customer interactions applicable

Qualification

Facilities ManagementRegulatory ComplianceBudget ManagementStaff ManagementHealthcare RegulationsProcess ImprovementAnalytical SkillsAccountabilityTraining SkillsCommunication SkillsProblem SolvingCritical ThinkingAdaptability

Required

High School diploma or equivalent -required

Six years' experience in the maintenance and operations or facilities management of a physical plant and/or building maintenance for a large facility -required

Knowledge and experience with Joint Commission, NFPA, state and federal regulations for healthcare facilities -required

Computer skills: Proficiency in basic MS Office programs and web-based work order systems

Demonstrated general knowledge of plant operations systems

Problem solving: ability to identify and resolve problems in a timely manner and gather and analyze information skilfully

Quality management: looks for ways to improve and promote quality and demonstrates accuracy and thoroughness

Planning/organizing: ability to prioritize and plan work activities, use time efficiently and develop realistic action plans

Ability to adapt quickly to changes in scope or direction and be flexible to adopting changes quickly

Excellent communication and interpersonal skills with ability to communicate across all levels of the organization, including technology, tools, and processes

Strong analytical abilities for understanding and interpreting building system documents, prints and layouts are required

In-depth knowledge of boilers, chillers, pumps and water systems

Critical thinking skills including the ability to gather, synthesize, analyze information to objectively draw conclusions, make reasonable decisions and provide solutions and communicate the situation, action and result clearly and concisely

Decisive judgment including the ability to assess situations or circumstances and draw sound and objective conclusions

Accountability: the ability to take responsibility for action and results

Ability to delegate tasks, follow up on assigned tasks and report on progress of work

Ability to train others on technical components, applicable regulations and internal procedures to ensure efficient and safe plant operations

Ability to work with minimal supervision

Must be able to work in a stressful environment