The University of Georgia · 1 week ago
Undergraduate Program Coordinator
Athens, GA
Internship
Onsite
Intern, Entry LevelThe University of Georgia is the state’s flagship university dedicated to higher education and academic excellence. They are seeking an Undergraduate Program Coordinator to provide administrative support for the undergraduate degree program in Biomedical Physiology, assisting with program management, course scheduling, and student success initiatives.
Artificial Intelligence (AI)Information TechnologyRoboticsSoftware
Responsibilities
Provide administrative support to the Associate Dean for Undergraduate Affairs, Department Head and Director of the Biomedical Physiology undergraduate program
Assist the Department Head with program data summary reports for budget and funding proposals, as well as program growth projections and promotion
Work with the Director of Undergraduate Program to provide updates to majors and the Biomedical Physiology program in PARC
Assist with program faculty travel authorizations and reimbursement requests
Prepare electronic purchase/check requests for classroom supplies and materials
Help to develop and organize data summaries related to undergraduate program assessment including tracking student progress and program alumni
Work with the program Director to maintain and update the student handbook
Maintain program status reports including number of students who are enrolled, graduating, and other related data for the College
Manage the program’s websites on the College’s webserver, including updating and creating new content
Liaise with other academic programs and administrative units to address the needs of the program
Provide direct support to the Associate Dean for Undergraduate Affairs by maintaining records pertinent to the undergraduate program, assisting with travel authorizations and reimbursement requests, and preparing electronic purchase/check requests
Maintain diverse mail and email address lists for correspondence
Perform administrative duties associated with the undergraduate program in Biomedical Physiology including: answering telephone calls, greeting visitors, responding to request for assistance, assistance with tracking student enrollment, grades, and graduation status
Work with the Director on course scheduling and entry into the course scheduling platforms
Provide PODs and other clearances and clear academic holds for student registrations in conjunction with the advising group
Enter new courses and course changes into CAPA and track their progress through the approval system
Help to manage student records, admissions, and program acceptance using UGA systems in conjunction with the academic advising group
Create, distribute, and compile results of program course evaluations
Collaborate with the academic advising group to obtain data and track student progress both pre- and post-graduation
Review curriculum requirements and academic programs. (Curriculum and Academic Programs Committee support). Assist with data collection for annual program assessment and reporting using the Xitracs system
Coordinate with the Director regarding Academic Honesty related reporting
Plan and coordinate program convocation each spring and fall semester
Host undergraduate recruitment events at the university, local, and state level
Coordinate with program-affiliated student organizations to address their questions and meet their needs for Departmental support. Special events such as PLA orientations and recognitions
Assist the awards committee with managing program scholarship applications process, summaries, and notifications. Work with the business office to administer and post scholarships in Scholarship Universe
Coordinate academic award selection processes as needed
Coordinate MOUs for student internships for undergraduate studies
Assist students regarding departmental procedures and policies
Qualification
Required
Bachelor's degree in a related field or equivalent
Attentive and detail oriented
Experience with student-facing technologies
Professionalism
Effective communication skills
Accessibility and flexibility
Time management skills
In-depth knowledge of related university and degree requirements
Familiarity with UGA financial, procurement, Banner, Argos, and other University administrative and academic systems
Preferred
Unofficial Transcripts
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Benefits
Benefits Eligible
Company
The University of Georgia
The University of Georgia, a land-grant and sea-grant university with state-wide commitments and responsibilities, is the state's flagship institution of higher education.
Founded in 1785
10001+ employees
H1B Sponsorship
The University of Georgia has a track record of offering H1B sponsorships. Please note that this does not
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Funding
Current Stage
Late StageLeadership Team
Mark Johnson
Chief Technology Officer, Grady College of Journalism and Mass Communication
Alan Dorsey
Professor of Physics and Associate Chief Information Officer for Research
Recent News
Alfred P. Sloan Foundation
2023-10-27
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