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City of Charlotte · 1 day ago

Contract Coordinator (Administrative Specialist, JP_200300)

Charlotte, NC

Full-time, Contract

Onsite

Entry, Mid Level

$24/hr - $29.81/hr

2+ years exp

The City of Charlotte is committed to delivering quality public services and promoting the safety and quality of life for all residents. The Contract Coordinator provides high-level administrative, technical, and operational support to the Neighborhood Stabilization Team, focusing on contract management and compliance for housing programs.

GovernmentNon Profit

Responsibilities

Provides advanced administrative and clerical services to the Housing Services Division

Serves as a subject matter resource for departmental administrative, contracting, and compliance procedures., such as purchasing, procurement and contracting. Must exercise considerable initiative, independent judgment, and discretion in performing office and administrative duties and in keeping abreast of both division departmental policies, procedures, and regulations

Supports the contracting, reporting and financial processes related to contractors and with City partners

Complete Basically CDBG Training within 1 year of employment

Complete Notary course and become certified within 1 year of employment

Processes Environmental Reviews in compliance with Federal, Local and State regulations

Coordinates and facilitates meeting with contractors and city partners

Maintains contract management records, program budgets and compliance documentation

Manages the setup and close out of Federally funded rehabilitation projects in HUD’s IDIS system

Qualification

Microsoft ExcelContract managementFederal housing regulationsData managementBilingual (Spanish/English)Verbal communicationWritten communicationProblem-solvingTeam collaboration

Required

High school diploma or equivalent with five (5) years of relevant experience; or

Associate degree with three (3) years of relevant experience; or

Bachelor's degree with two (2) years of relevant experience

Valid driver's license

Advanced proficiency in Microsoft Excel, including formulas, pivot tables, data analysis, and reporting, with strong overall proficiency in Microsoft Office and cloud-based data and record management systems

Strong verbal and written communication skills, with the ability to lead meeting and communicate effectively with staff, contractors, nonprofit partners, and the public

Experience supporting the full contract lifecycle, including contract tracking, amendments, invoicing, and close-out

Demonstrated knowledge and experience with Federal and State housing regulations and housing programs, including CDBG (Community Development Block Grant) and HOME (Home Investment Partnerships Program), with responsibility for maintaining program, contract, and compliance files; ensuring accurate data entry; and reviewing partner and applicant documentation for completeness and accuracy

Strong data management skills, including maintaining complex records, analyzing data, and producing compliance and performance reports

Ability to draft, update, and implement standard operating procedures (SOPs) and review legal, contractual, and programmatic documents for accuracy and compliance

Ability to exercise independent judgment, discretion, and initiative, manage confidential information, and work independently on complex assignments in a fast-paced environment

Ability to establish and maintain effective working relationships across departments and with external partners

Complete HUD's Basically CDBG Training and pass the exam within 1 year of employment

Complete Notary course and become certified within one year of employment