FastSpring · 1 day ago
Office & Administrative Coordinator
Santa Barbara
Full-time
Onsite
New Grad, Entry Level
$28/hr - $30/hrFastSpring is the world’s leading ecommerce platform for SaaS/Software, gaming, and digital product companies. They are seeking a reliable, detail-oriented part-time Office & Administrative Coordinator to support day-to-day office operations at their Santa Barbara headquarters.
E-CommerceE-Commerce PlatformsEBooksInternetPaymentsSaaSSoftwareSubscription Service
Responsibilities
Serve as the primary onsite contact for basic building and facilities issues (HVAC, power, leaks, restrooms)
Coordinate with vendors for cleaning services, water delivery, snacks, and occasional extra cleanings
Manage access items including office keys, garage remotes, and assisting employees who are locked out
Support office technology basics (internet disruptions, Wi-Fi issues, Zoom Room setup, office TVs)
Coordinate access for internet or service technicians as needed
Oversee shared office systems such as door access platforms and mailboxes
Receive, sort, and process incoming physical mail with a high degree of confidentiality and accuracy
Prepare weekly check shipments to lockbox following established procedures
Scan, route, upload, or shred mail based on clear internal guidelines (Finance, Tax, People & Culture, Legal)
Identify and escalate time-sensitive or legal mail appropriately
Handle seasonal increases in mail volume (e.g., Q1 tax documents) using documented processes
Primary onsite presence in the Santa Barbara office, supporting office operations, coordinating team meals and visits, and providing limited Executive support
Coordinate monthly meals for the Santa Barbara team
Arrange occasional team dinners in Santa Barbara
Support in-office meals for visiting team members as needed (ordering, setup, vendor coordination)
Assist with quarterly executive and board meetings, including logistics and communications
Support company-wide meetings (e.g., All Hands) by distributing materials and collecting questions
Help coordinate annual holiday events across multiple locations
Provide light, ad-hoc administrative support to executives as bandwidth allows (not a standing priority)
Qualification
Required
Prior experience in an administrative, office coordination, or operations support role
Demonstrated ability to handle confidential and sensitive information with discretion
Strong attention to detail and comfort following documented processes
Clear written and verbal communication skills
Ability to serve as a welcoming, helpful presence for employees, visitors, and service partners in the Santa Barbara office
Comfortable using basic tools such as email, Slack, Google Drive, and scanning apps
Dependable, punctual, and able to work independently onsite
Familiarity with office vendors or facilities coordination
Benefits
Corporate bonus plan
Company
FastSpring
FastSpring is the trusted ecommerce partner for companies that sell software around the world.
Founded in 2005
51-200 employees
H1B Sponsorship
FastSpring has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2023 (2)
2022 (5)
2021 (2)
2020 (3)
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Accel-KKRPylon Capital
2018-02-18Acquired
2018-02-14Private Equity
2013-03-29Series Unknown
Leadership Team
Zia Zahiri
Chief Technology Officer
Mark Lambert
CFO
Recent News
PocketGamer.biz
2026-01-06
PocketGamer.biz
2025-10-03
2025-09-15
Company data provided by crunchbase