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UnitedHealth Group · 1 day ago

Senior Executive Assistant to UHC Chief Operating Officer - Minnetonka, MN

Minnetonka, MN

Full-time

Hybrid

Senior Level

$28.27/hr - $50.48/hr

7+ years exp

UnitedHealth Group is a health care and well-being company dedicated to improving health outcomes globally. The Senior Executive Assistant will provide comprehensive administrative support to the Chief Operating Officer, managing confidential matters and balancing competing priorities in a fast-paced environment.

Health CareHospitalMedicalWellness

Responsibilities

Provide administrative support to the Chief Operating Officer and other executives as needed in a manner consistent with the highest level of performance and professionalism while building effective relationships with other administrative assistants; operate as a team player and provide back-up support as needed

Maintain and update calendars; manage incoming scheduling requests, prioritize and communicate with all parties

Coordinate travel arrangements (domestic and international); provide flight/hotel information, itineraries, etc

Submit travel expense reports timely and accurately

Organize meetings including scheduling and coordinating with remote participants, setting up resources and technology requirements (e.g., conference rooms, catering, and MS Teams)

Create and prepare meeting materials (e.g., PowerPoint presentations, spreadsheets and meeting agendas) and ensure distribution to meeting attendees in a timely manner

Review documents to ensure accuracy and quality and revise as needed

Manage office documents in accordance with enterprise records management procedures

Business Segment Liaison (BSL) duties - assist with on/off boarding employees, request for hardware, software applications and supplies within department standards and company procedures

Keep inventory of department office supplies and place orders for replenishment as needed

Qualification

Executive assistant experienceMS Office applicationsTravel coordinationAI capabilitiesInterpersonal skillsProfessional demeanorOrganizational skillsEmotional intelligenceAttention to detail

Required

7+ years of administrative support experience

3+ years of executive assistant experience supporting C-suite leaders within a global, complex and fast-paced Fortune 500 organization

Experience managing multiple tasks/projects and deadlines simultaneously with attention to detail

Experience leveraging AI capabilities such as ChatGPT and Copilot to improve team efficiency

Experience coordinating travel arrangements and large meetings for senior leadership

Experience coordinating office moves including hardware and software requisitions, submitting expenses, new hire onboarding and other office management responsibilities

Advanced experience with MS Office applications (Word, Outlook, PowerPoint, and Excel)

Proven executive presence, professional demeanor and communication skills

Reside within commuting distance to Minnetonka, MN office