Women and Girls Fund of Waukesha County · 1 day ago
Bookkeeper/Office Administrator (part-time)
Waukesha, WI
Part-time
Onsite
New Grad, Entry LevelWomen and Girls Fund of Waukesha County is seeking a part-time Office Administrator who will act as the organization's gatekeeper, ensuring smooth operation and accurate financial record keeping. The role involves managing financial records, providing administrative support, and maintaining close relationships with key stakeholders within the organization.
Philanthropy
Responsibilities
Maintain accurate and up to date financial records utilizing QuickBooks
Reconcile bank accounts, monitor cash flow, and assist in cash management
Accurately process all organization donations, gifts, acknowledgements and pledge payment reminders
Generate financial statements for leadership review ensuring compliance with relevant accounting standards and regulations
Process payroll and payment of all expenses in accordance with policies and established internal control processes
Provide support for annual financial audits and form 990 preparation. Maintain backup documentation for easy access
Maintain confidentiality of financial and sensitive information
Maintain database of donors and event attendees including contact and constituents’ information, gift entry; provide reporting as needed
Support the Executive Director in maintaining board records and meeting materials
Assist in maintaining and organizing filing systems digitally
Assist the executive director with prospect/donor engagement and solicitation, and record activity
Provide clerical support for the grant making process
Answer email and phone calls, provide timely and professional follow-up for all correspondence
Provide exceptional customer service to event attendees, donors, vendors and other stakeholders
Qualification
Required
Maintain accurate and up to date financial records utilizing QuickBooks
Reconcile bank accounts, monitor cash flow, and assist in cash management
Accurately process all organization donations, gifts, acknowledgements and pledge payment reminders
Generate financial statements for leadership review ensuring compliance with relevant accounting standards and regulations
Process payroll and payment of all expenses in accordance with policies and established internal control processes
Provide support for annual financial audits and form 990 preparation. Maintain backup documentation for easy access
Maintain confidentiality of financial and sensitive information
Maintain database of donors and event attendees including contact and constituents' information, gift entry; provide reporting as needed
Support the Executive Director in maintaining board records and meeting materials
Assist in maintaining and organizing filing systems digitally
Assist the executive director with prospect/donor engagement and solicitation, and record activity
Provide clerical support for the grant making process
Answer email and phone calls, provide timely and professional follow-up for all correspondence
Provide exceptional customer service to event attendees, donors, vendors and other stakeholders
Have proven experience as a bookkeeper or similar role, have a solid understanding of accounting principles and financial statement preparation
Experience in QuickBooks or similar program is essential
Be proficient in Microsoft Office Suite, and donor database management tools
Have exceptional organizational skills and a demonstrated record of attention while managing multiple tasks and solving problems
Demonstrated success in working with various stakeholder groups and diverse populations
Independent learner with experience in a position with a variety of tasks
Ability to work under and manage deadlines
Have a strong alignment with the Women and Girls Fund's mission
Company
Women and Girls Fund of Waukesha County
The Women & Girls Fund of Waukesha County is dedicated to acknowledging, celebrating, and elevating all women and girls in our community.
Founded in 2004
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase