Keish Inc. · 4 days ago
Document Control Program Analyst
Sacramento, CA
Full-time
Onsite
Entry, Mid Level
$90K/yr - $120K/yr
2+ years expKeish Environmental is a small, woman-owned business specializing in construction/program management, stormwater, and environmental compliance services. They are seeking a Document Control Program Analyst to support analytical, documentation, coordination, compliance, and reporting functions within the Document Control Unit.
ComplianceEnvironmental ConsultingTraining
No H1B
Hiring Manager
Rachael Keish
Responsibilities
Serve as a central internal coordination support role, maintaining alignment between the Document Control Manager, Senior Document Controllers, the Business Analyst, and other internal partners
Assist in preparing internal meeting materials, including summaries, trackers, reports, and reference documents
Provide support in maintaining the internal reporting library, communication drafts, and document routing materials
Maintain and organize the unit’s internal SharePoint site, tracking tools, logs, templates, desk manuals, and document repositories to ensure information is current, accessible, and version-controlled
Assist in updating and maintaining documentation resources, including workflows, forms, templates, and internal SOPs
Support the refinement of documentation standards by assisting with updates to metadata requirements, naming conventions, and internal filing structures, adapted from standard document control functions
Provide user support for accessing internal resources, reference materials, and document control tools
Maintain dashboards, workload trackers, and reporting documentation to support accurate visibility into unit performance and activity
Assist in tracking project metrics, milestone progress, and basic KPI reporting to provide insight into workflow health and operational trends
Compile and prepare data to support progress updates, performance reporting, newsletters, and leadership communications
Assist in maintaining accuracy and consistency of reported metrics by performing data validation and quality checks
Assist in developing and updating Visio process maps to document roles, responsibilities, and workflow sequences
Support the creation and maintenance of desk manuals, SOPs, guidance documents, and workflow materials to promote consistent application of document control practices
Assist with developing job aids, training materials, and internal presentations used for onboarding or training unit staff
Contribute to continuous improvement initiatives by identifying opportunities to enhance workflow clarity, reduce inefficiencies, or refine documentation processes
Maintain the internal risk register and reporting library, ensuring entries are up-to-date, organized, and accurately reflect identified risks or follow-up actions
Assist in reviewing documents and workflows for compliance with document control standards, procedures, metadata requirements, and classification guidance
Provide support for audit readiness efforts by helping compile documentation, reconcile records, and prepare required evidence
Assist in documenting compliance observations and identifying opportunities for procedural improvements
Analyze incoming requests and submittals to help identify workflow impacts, staffing considerations, or operational needs
Assist in preparing summaries, briefings, or operational insights based on document trends, workload patterns, or program needs
Support project planning and coordination activities by preparing reference documents, updating tracking tools, and assisting in clarifying deliverables or timelines
Assist with special assignments, continuous improvement efforts, and internal initiatives as needed to support unit goals
Establish and maintain effective working relationships and communications with client staff, project consultants, private contractors, employees, and the public
Qualification
Required
Bachelor's degree in Business Administration, Information Management, Public Administration, or related field; or equivalent experience
Strong organizational, analytical, and written and verbal communication skills; ability to support workflow coordination, documentation management, and data interpretation
Familiarity with document management tools (e.g., SharePoint); proficiency with Microsoft Office; and experience with additional platforms such as Adobe Acrobat, Jira, Confluence or similar is desirable
Detail-oriented, proactive, dependable, and able to support multiple concurrent workstreams with accuracy and consistency
Proficiency in process mapping tools such as Microsoft Visio or equivalent
Experience supporting projects involving document management systems or enterprise data solutions
Ability to work collaboratively with technical teams, business users, and consultants
Preferred
Experience in a similar role on a minimum of two (2) projects similar in scope and complexity to large scale public works projects
Company
Keish Inc.
Stormwater and Mitigation Compliance Specialists Keish Environmental offers superior sustainability, environmental and stormwater compliance services in the Bay Area.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Rachael Keish
CEO, ENV SP, QSD/P, CASQA ToR
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