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State of Missouri · 4 days ago

Lead Administrative Support Assistant

Jefferson City, MO

Full-time

Onsite

Entry, Mid Level

2+ years exp

The State of Missouri is seeking a Lead Administrative Support Assistant to provide organizational and data support within the Office of Administration’s Division of Budget & Planning. This role involves managing multiple projects, performing data entry, and supporting state executive leadership with accurate information and analysis, especially during budget and legislative cycles.

AgricultureGovernmentInformation Technology

No H1B

U.S. Citizen Only

Responsibilities

Serve as a friendly, professional first point of contact for office visitors

Receive, route, and respond courteously to emails, phone calls, and inquiries from staff, General Assembly members, journalists, and the public

Input, review, and maintain accurate information and files in database and electronic folders

Format, edit, proofread, and prepare documents, both electronic and printed

Maintain internal office budget records, track expenses, purchase office supplies, and process invoices

Assist with coordinating meetings, registrations, and occasional travel

Provide basic IT troubleshooting and general office support

Collaborate closely with staff as needed on various, ever-changing tasks

Maintain confidentiality and exercise discretion with sensitive information

Qualification

Microsoft OfficeDatabase managementProofreadingAdministrative task managementCustomer serviceProfessional communicationWillingness to learnTeam collaborationAttention to detail

Required

High school diploma or equivalent

Ability to manage administrative tasks such as scheduling meetings, monitoring office supplies, using scanners and copiers, and assembling document packets

Proficiency with word processing and spreadsheet software

Strong editing, grammar, and proofreading skills

Ability to enter, review, and maintain accurate database records, often under time constraints

A strong work ethic, reliability, and attention to detail

A willingness to learn new systems, tools, and procedures

Ability to work independently and as part of a team

Confidence to interact professionally with staff, visitors, and representatives from other agencies

Successful background check results are required for employment in this position

Authorization to work in the United States is a prerequisite of employment