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Mott MacDonald · 6 days ago

CEI Assistant Project Administrator/Project Engineer & CEI Utility Coordinator

Orlando, FL

Full-time

Hybrid

Entry, Mid Level

2+ years exp

Mott MacDonald is a leading engineering, management, and development services company seeking a qualified CEI Assistant Project Administrator/Project Engineer to join its Florida CEI team. The role involves effective communication, independent problem-solving, and managing progress and estimates throughout construction projects.

ConsultingDeveloper PlatformProfessional ServicesSoftware

Growth Opportunities

Responsibilities

Plan, schedule, coordinate, and communicate with contractors to ensure compliance with the contract, FDOT procedures/directives, and construction project reporting and documentation processes

Promote effective communication with contractors, ensuring accurate information exchange, timely submittals, documentation of project activities, progress meeting minutes, and action items from pre-construction support services through construction and final acceptance

Write or supervise the preparation of reports and correspondence, and maintain communication with contractors, project team members, stakeholders, and the client

Exercise independent judgment in planning work details and making technical decisions related to project office aspects

Establish and maintain records and files in accordance with Federal and State regulations for construction projects, including funding compliance and reporting, coordination of material inspections, and QA/QC processes for project reporting

Monitor construction costs and support contract price negotiations for modifications, including estimating and tracking market price trends

Manage and track pay estimates and invoices, including pay factor adjustments

Prepare and process construction contract changes as Field Work Orders and Supplemental Agreements in coordination with the CEI management team

Provide administrative support for managing project schedules and budgets to ensure timely and cost-effective completion

Demonstrate knowledge of FDOT Procedures, including CPAM, and related construction and financial management systems such as PrC, MAC, UAM, etc

Communicate effectively in English, both verbally and in writing

Receive general instructions for assignments while exercising initiative and independent judgment to resolve work-related problems

Direct and assign specific tasks to administrative and field staff, assisting in all phases of the construction project

Oversee progress and final estimates throughout the project duration

Qualification

Engineering degreeTransportation project experienceFDOT Procedures knowledgeCTQP certificationsTrimble Business Center proficiencyCADD experienceUtility coordination experienceIndependent problem-solvingEffective communicationTeam collaboration

Required

Candidates must meet specific experience requirements: those holding a relevant degree require two years of engineering experience in transportation projects, while non-degree holders must have at least eight years of CEI or construction experience, including two years in transportation

Applicants will be responsible for effective communication, independent problem-solving, directing staff, and managing both progress and final estimates throughout construction projects

All applicants are required to provide a current list of certifications and their expiration dates

Ability to become proficient in Trimble Business Center - Heavy Construction Edition (HCE) or approved surface-to-surface comparison software and Engineering Menu

Proficiency includes understanding required surfaces from the designer, interpreting survey data from the field, preparing survey data for use in relevant software, and generating accurate earthwork quantities using the software

Competence in preparing and updating spreadsheets, progress and final estimates, EEO compliance documentation, and processing Construction Contract changes

Required qualifications or certifications for this role may be obtained within six months from hire, supervision and direction are given by a Senior Project Engineer, all other role requirements are met, and a training plan is in place detailing acquisition timelines

Required certifications include: FDOT Advanced MOT, CTQP Final Estimates Level II, CTQP Quality Control Manager, CTQP Asphalt Roadway Level I & II

Applicants must supply a current list of CTQP and other certifications as applicable to the position, including expiration dates, as part of the application process

Preferred

Possess a degree in Engineering, Engineering Technology, or Construction Management; prior construction experience is preferred

Alternatively, be a high school graduate or equivalent with at least four years of experience in construction office management involving project-related duties (such as the Materials Acceptance and Certification (MAC) System, progress and final estimates, EEO compliance, and processing Construction Contract changes), or have two years of experience with 3D Modeling and CADD

Demonstrated proficiency in standard word processing software

Capable of exercising independent initiative to support the supervisor by relieving clerical detail

Assist the Project Administrator in office-related tasks such as quantity tracking

Four (4 Years) of experience performing utility coordination in accordance with Florida Department of Transportation Standards

Responsible for being knowledgeable of Florida Department of Transportation Standards, policies, procedures and agreements