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Inside Higher Ed · 1 week ago

Assistant Director of Admissions for Event Programming

Elon, NC

Full-time

Onsite

Entry, Mid Level

1+ years exp

Inside Higher Ed is seeking an Assistant Director of Admissions for Event Programming at Elon University. This role is responsible for planning and executing on-campus and off-campus undergraduate admissions events, as well as virtual programming, while serving as a liaison between faculty and campus partners.

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Responsibilities

Coordinate all on-campus undergraduate admissions events, including but not limited to prospective student events (fall and spring open houses), admitted student programming, scholarship weekend, inclusive excellence-themed events, and visit from school/independent counselors

Alongside the Director of Campus Visits, communicate effectively with all campus constituents, including members of senior staff; deans; and faculty to ensure all parties understand their roles and responsibilities related to supporting the events

Serves as main point of contact with event technology, moving and set-up/Facilities Management, Campus Safety and Police, catering, and external vendors to ensure appropriate event support

Drafts calendar and timeline of annual event communication and schedule approvals

Works with the Operations and Communication team to create internal and external event communications

Creates staffing plan for all events and leads the staff pre-event meeting

Updates post-event surveys and ensures timely delivery to constituents, drafts summary reports after each event from survey data, schedule debrief meetings and adjusts future events accordingly

Alerts campus community about admissions events in timely manner

Conducts peer research on admissions events and assesses the feasibility of implementation

Completes Crowd Manager Certification and develops emergency response plan

Participates in regularly scheduled Campus Planning and Logistics meetings

Serves as member of the Fellow Weekend Planning Committee in late fall

Manages a personal expense report online via Elon's procurement card site

Identifies appropriate venue spaces for off-campus programs

Coordinates with on-site venue coordinators to set appropriate technology, catering, parking, and other event needs

Collaborates with the Operations and Communications team to ensure registration and invites include the necessary information for each program

Schedules pre and post-event meetings admissions staff and campus partners

Coordinates necessary travel arrangements for campus partners and students as needed

Supports regional admission staff members with venue coordination and submitting contracts for approval

Identifies and communicates with Elon Alumni and Parents in key markets for additional volunteer support at off-campus programs

In collaboration with campus visit team, creates the schedule for all virtual admissions-related programming

Identify dates and times for virtual events and work with

Operations/Communications team on student registration and communication

Review necessary communication for virtual programs

Schedule presenters (admissions staff, faculty, students, campus partners) and reminders

Ensure virtual content is targeted to appropriate audience within the calendar year

Supports the daily campus visit experience by providing information sessions for prospective students and guests

Supervises student events interns

Attends weekly staff and student leader meetings, and team trainings

Participates in tour guide and intern hiring and supervision

All who work at Elon should demonstrate an understanding of and engagement with Elon's foundational commitment to relationships, mentoring and collaboration in a close-knit residential community

Qualification

Event PlanningHigher Education ExperienceVirtual ProgrammingCommunication SkillsRelationship Building

Required

Bachelor's degree with 1-3 years experience in event planning, especially within higher education

Preferred

2+ year's event planning within higher education, particularly in admission/enrollment

Benefits

28 annual days off, including holidays and vacation.

Immediate tuition remission for undergraduate courses

Tuition remission for approved graduate-level courses after 12 months of employment.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service.

After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.