Pepperdine University ยท 17 hours ago
Administrative Assistant, Business Administration Division
Malibu, CA
Full-time
Onsite
Entry Level
$22.50/hr - $25/hr
2+ years expPepperdine University is seeking an Administrative Assistant for its business administration division. The role involves providing general office support to the divisional dean, faculty, staff, and students, while also supervising student workers and assisting with events, social media, and academic advising.
EducationHigher EducationUniversities
Responsibilities
Assist divisional dean with general office management, including tasks and events that advance divisional goals, such as coordinating division meetings, seminars, conferences, and receptions
Assist the office manager with ongoing initiatives and projects as it pertains to academic related matters. Work with the office manager to create a hospitable, friendly and service-focused environment in the division office
Plan and implement division routine and special events (including but not limited to: NSO, Faith & Business Chapel, Service Leadership Orientation, Alumni Back to School Day, graduation receptions, division parties, etc.). Assist with graduation and other events as needed
Organize the hiring process for student workers, their training and development, scheduling, and managing their daily workload alongside the office manager throughout the semester
Maintain the division's website, digital media and all social media. Creates flyers and promotional materials for larger-scale events as needed, etc. Assist with application to the major process. Assist with academic advising as needed
Ensure semester unique documents are prepared prior to the start of each semester, including office supplies, matrices, schedules, room changes, mail boxes, door schedules, door access, division directory an online directory
Take meeting minutes at monthly division meetings, candidate job talks, etc; Work with other departments on campus to ensure upkeep of division spaces, submitting ongoing maintenance requests to facilities; Maintains the distribution list for Seaver Business majors and e-mails all majors and pre-majors; Organize classroom visits for prospective students; Serve on the emergency response team and update the ERT binder as needed
Perform other duties as assigned
Uphold University mission through work performed
Qualification
Required
Two years of college or equivalent; two years of job-related experience; supportive of University's mission
Strong oral and written communication skills; strong organizational and time management skills; good interpersonal skills; strong phone and email etiquette; social media knowledge, general office skills; IBM PC skills and working knowledge of Microsoft Office and Google Suite
Preferred
Bachelor's degree
Familiarity with a University OSIS (Student Information System)
Benefits
Pepperdine offers a robust and highly competitive benefits package.
Company
Pepperdine University
Pepperdine University is a Christian university committed to the highest standards of academic excellence and Christian values.
501-1000 employees
H1B Sponsorship
Pepperdine University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (11)
2023 (9)
2022 (9)
2021 (5)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Phil Phillips
Executive Vice President and Chief Operating Officer at Pepperdine University
Jeff Pippin
Senior Vice President and Chief Investment Officer
Recent News
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