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Center for Global Development · 3 days ago

Administrative Assistant, Executive Office - DC

Washington, DC

Full-time

Hybrid

Mid Level

$54K/yr - $57K/yr

The Center for Global Development (CGD) is an independent, non-partisan, non-profit policy research organization focusing on inclusive development. They are seeking an experienced scheduler and administrative professional to assist with calendar, travel, and logistical support for the Executive Office, ensuring effective management of the Vice Presidents' schedules and overall administrative functions.

Non Profit

No H1B

Responsibilities

Proactively manage and maintain the Vice Presidents' busy calendars with an eye toward maximizing productivity through planning, forecasting, and adapting to a highly dynamic schedule of engagements and meetings

Collaborate with and support other Executive Office team members to ensure the overall coordination and smooth, resilient operation of administrative duties across the Executive Office

Provide organizational support as a coordinator for the Non-Resident Fellow program, managing the nomination and renewal process and maintaining an accurate database of currently affiliated fellows

Assist with event planning, creating and tracking invitations, speaker and providing overall logistical support as necessary

Prepare Vice Presidents' travel arrangements (domestic and international)

Orchestrate large-scale meetings including All Staff Meetings (ASM) and Research in Progress (RIP)

Organize and maintain data for CGD’s VIP contacts and engagements in Salesforce

Assist with document and contract management

Work closely with the Senior Executive Assistant to the President and CGD’s HR team for the annual performance review process for direct reports of the President

Provide front desk coverage during periods when the Operations and Culture Associate is unavailable, serving as the first point of contact for visitors and inquiries

Backfill the role of Senior Executive Assistant to the President as necessary

Qualification

Calendar managementMicrosoft OfficeTravel arrangementsEvent planningSalesforceAdobe AcrobatSharePointOne DriveDiscretionCommunication skillsInterpersonal skillsProblem-solvingAttention to detailConfidentialityOrganizational skills

Required

Bachelor's degree is required

Significant administrative experience including calendar management

Experience organizing meetings to ensure frequency, duration, agenda, and follow-up are consistent and serve to strengthen a meeting's usefulness

Poise, confidence and an ability to interact with a variety of constituents, both internal and external, ranging from associate-level to chairperson, CEO and/or donor

High-level proficiency in Microsoft Office. Expert calendaring skills required. Skills in Adobe Acrobat, SharePoint, One Drive, and/or Salesforce are a plus

Professional, positive attitude with an ability to exhibit discretion and confidentiality

Superb interpersonal, written and verbal communication skills including grammar, editing and proofreading

An interest in development and geographical knowledge of developing country settings

An innovative spirit, a way with people, a calm-under-pressure, and flexible approach when things move quickly