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Bartholomew Consolidated School Corporation · 3 weeks ago

Secretary to Principal

Columbus, IN

Part-time

Onsite

New Grad, Entry Level

$19.34/hr - $23.20/hr

Bartholomew Consolidated School Corporation is seeking a Secretary to Principal to provide clerical and administrative support to school administrators. The role involves handling financial accounts, scheduling events, maintaining records, and assisting visitors, among other responsibilities.

EducationPrimary EducationSecondary Education

Responsibilities

Handling of the extra-curricular accounts, reconciling of monthly bank statements, depositing all monetary collections, assigning/billing/collecting of book fees, accounts payable, teacher supply budgets, and all other accounting

Prepares, copies and distributes notices, memoranda, or other correspondence for the purpose of informing school employees and/or parents regarding activities, events, or other work-related matters

Assists in planning and scheduling school events and activities, and maintaining a calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc

Assists in maintaining documents, files, and records for the purpose of providing up-to-date references and audit trails for compliance

Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability

Assist visitors to the office, including students, parents, substitutes teachers, and others

Responsible for assigning substitute teachers

Answers telephone calls, and provide information and assistance to callers

Distribute incoming mail appropriately; sends outgoing mail

Uses discretion in situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. (Ie, principal, nurse, counselor)

Responds to inquiries from students, parents, and employees, providing information, facilitating communication among parties, and/or providing direction

Manage support staff timesheets

In charge of putting the school yearbook together; setup, proofreading, ordering, distribution, etc

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school

Qualification

Office managementPersonal computer proficiencyAccounting skillsOrganizational skillsTime managementMulti-taskingCommunication skillsProblem-solvingConfidentialityTeamwork

Required

Under the direct supervision of the principal or other administrator to provide clerical, secretarial, and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees

Prepares, copies and distributes notices, memoranda, or other correspondence for the purpose of informing school employees and/or parents regarding activities, events, or other work-related matters

Assists in maintaining documents, files, and records for the purpose of providing up-to-date references and audit trails for compliance

Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability

Assist visitors to the office, including students, parents, substitutes teachers, and others

Responsible for assigning substitute teachers

Answers telephone calls, and provide information and assistance to callers

Distribute incoming mail appropriately; sends outgoing mail

Uses discretion in situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. (Ie, principal, nurse, counselor)

Responds to inquiries from students, parents, and employees, providing information, facilitating communication among parties, and/or providing direction

Manage support staff timesheets

In charge of putting the school yearbook together; setup, proofreading, ordering, distribution, etc

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone, printer

Limited travel to and from meetings and the bank may be required

Ability to describe problems and work orally or in writing to supervisor as required

Ability to establish and maintain cooperative working relationships with others contacted in the course of work

Ability to carry out instructions furnished in written or oral form

Ability to take initiative on individual and team tasks

Ability to multi-task in a fast-paced work environment

Ability to add, subtract, multiply and divide, and perform arithmetic operations

Ability to understand, apply and use personal computers and software and internet-based applications (e.g., Word, Excel, PowerPoint, Google Drive, LLLow, Paytrace, etc.)

Ability to problem solve job-related issues

Ability to work with a diverse group of individuals

Ability to process paperwork accurately according to standardized procedures

Ability to maintain the confidentiality of information regarding students, employees, and others

Organizational and time management skills. Work area must be orderly and clutter-free

Knowledge of office management procedures

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying

Graduation from high school

100+ WPM desirable

Successful experience with office management preferred

Preferred

Successful experience with office management preferred

Benefits

Full Benefits

Company

Bartholomew Consolidated School Corporation

BCSC is a public K-12 school district in Columbus, Indiana. BCSC has approximately 12,000 students and over 2,000 staff members.

Founded in 1956

Columbus, Indiana, USA

1001-5000 employees

https://www.bcscschools.org

Funding

Current Stage

Late Stage

Leadership Team

Chad Phillips

Chief Financial Officer

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