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Just Salad · 1 day ago

HR & Office Assistant

New York, NY

Full-time

Onsite

New Grad, Entry Level

$66K/yr - $67K/yr

Just Salad is a fast-casual restaurant chain with a mission to make everyday health and sustainability possible. They are seeking an HR & Office Assistant to balance responsibilities between assisting the HR team with various projects and maintaining the office environment. The role requires a detail-oriented individual who can uphold the company culture while managing HR and office tasks.

Food and BeverageHealth CareLifestyleRestaurants

Responsibilities

Onboarding new hires in ADP. Update/cross-reference in Harri with new hire information and documents (I9, NOPs, IDs, offer letter, work permits, etc) - weekly and as needed

Provide new hires at Corp with communication and details for their first day: IT/desk set up, email set up, tour, office “how to’s”

Updating pay and position changes and promotions in ADP + Harri - ensure the proper documentation is also completed

Daily Pay - assisting employees with questions about their account/access. Turning off for salaried EE

Answering emails from employees in a timely manner regarding their ESS (Ex. Password resets, registration emails, 401k general inquiries, etc)

Manage I9 audit weekly - coordinating with Recruiting and EEs to ensure we receive the proper documentation

Complete all wage and employment verifications in a timely manner

Run weekly audits to ensure compliance: addresses, benefits, date of birth, etc

Coordinate with stores to ensure all legally required postings (labor law, WC, DBL/PFL, etc) are up to date and ordered as needed and for new store openings

Updating Harri with minor compliance set up (rules, calendars, documentation) and cost centers

Assist in weekly payroll: registers, hours discrepancies, and follow up as needed

Run weekly reports on vacation and sick time to assist with weekly payroll

Assist with end of year projects (W2s, system clean up, etc)

Attract, retain, recruit, and collaborate with employees who can uphold our ESG goals

Ad hoc HR projects

Overall maintenance of office and conference rooms- ensuring it stays clean (kitchen, floors, rooms), putting out snacks daily, having coffee ready for the office, keeping closets organized

Assisting with any office related requests/concerns (temperature, broken equipment, replacement, storage, etc.) and opening up tickets as needed

Assist with company and office events (happy hours, volunteer events, holiday party, etc.)

Greeting guests in a professional manner - offering water + alerting EE guest has arrived

Distributing mail daily

Ordering snacks and supplies for the office- ensuring it is always stocked

Managing invoices for snacks and supplies

Setting up employees with keys/badges and registering guests through building security

Ad hoc office projects