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Aston Carter · 1 day ago

Project Coordinator

Kansas City, MO

Contract

Onsite

Mid, Senior Level, Lead/Staff

$24/hr - $30/hr

8+ years exp

Aston Carter provides corporate talent solutions and is seeking a Project Coordinator to facilitate engineering and construction projects. The role involves collaboration with the Project Manager and project team to streamline project delivery and ensure effective communication with clients and stakeholders.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

Assist Project Manager in preparation of client contracts and sub-contracts, including facilitating contract reviews by coordinating with internal departments such as Legal, Insurance, Purchasing, and Safety

Manage project set-up in corporate Management Information System and run reports to communicate project financials and status to PM and team

Collaborate with PM to make monthly adjustments as needed

Facilitate the dissemination of information to vendors, subconsultants, clients, and project teams as part of the overall communications and project management process

Prepare and present meeting notes, presentations, and tables utilizing Excel, PowerPoint, and other programs

Monitor project deadlines and benchmarks, and support the presentation of monthly progress reports covering action items and progress

Plan, coordinate, and facilitate on-site and off-site meetings for the project, including project orientation and training, stakeholder meetings, team meetings, client meetings, and periodic reviews

Coordinate required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance

Support in document control by maintaining electronic and paper files

Collaborate with the corporate Accounting Department to verify accuracy and compliance with project requirements of invoices, trip tickets, and expense reports, processing items in a timely manner

Provide follow-up reports on ARs and unbilled issues as assigned

Administer project closeout activities

Qualification

Project CoordinationMicrosoft Office SuiteConstruction/Engineering ExperienceCommunication SkillsCustomer ServiceOrganizational SkillsProblem-Solving Skills

Required

Minimum 8 years of office/clerical experience

Organized, with the ability to multitask and excellent communication skills

Advanced knowledge of Microsoft Word, Excel, Access, PowerPoint, and Adobe

Bachelor's Degree in a related field and 8 years of experience required, or Associate Degree in a related field and 10 years of experience required, or High School Diploma/GED and 11 years of experience required

Ability to work independently, demonstrating accuracy, reliability, organization, and problem-solving skills

Excellent organizational skills, attention to detail, verbal and written communication skills, and the ability to handle multiple tasks

Demonstrated ability to communicate with all levels within an organization

Preferred

Construction/Engineering industry experience is a plus

Administrative support, data entry, customer service, clerical, administration, office support, administrative assistance, marketing, and project coordination