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The University of Texas Medical Branch · 1 day ago

Acquisition Associate - Galveston Supply Chain Operations

Galveston, TX

Full-time

Onsite

Entry Level

2+ years exp

The University of Texas Medical Branch is seeking an Acquisition Associate for their Supply Chain Operations. This role involves providing advisory, technical, and administrative support to acquire supplies and services in compliance with relevant regulations, primarily focusing on non-competitive purchasing.

Hospital & Health Care

Comp. & Benefits

Responsibilities

Processes noncompetitive requisitions, issuing purchase orders in accordance with appropriate rules and regulations, utilizing an online purchasing system

Corresponds with parties involved to ensure that orders, payments, shipping, and deliveries are timely and in order

Resolves discrepancies between purchase orders and invoices, delivery dates, delays, damages, and rejections

Assists customers and suppliers in problem resolution; provides general information regarding purchasing, policies, procedures, and processes

Assists in outreach and educational programs related to Historically Underutilized Businesses

Analyzes financial data and initiates appropriate action when necessary

Assists in proactively facilitating the resolution of customer issues

Coordinates compliance with all applicable UTMB, State, and Federal rules and regulations

Assists in the development of office record-keeping systems

Responsible for data entry, including the creation, retrieval, and/or update of electronic files, checking and verifying the correctness and completeness of data entered

Files and maintains purchasing (i.e., orders, bids, contacts, and payment data), reports, correspondence, and other documents in accordance with the current Record Retention Schedule

Compiles data for necessary reports

Interacts regularly with people at a variety of levels inside and/or outside the Process

Handles routine inquiries regarding policies, procedures, and operations of the process area

Assists, recommends, and facilitates the collaborative development of team process change, new programs, and operational planning. Coordinates compliance with all applicable UTMB, State, and Federal rules and regulations

Performs miscellaneous clerical duties such as answering the telephone, making copies, filing, faxing, and maintaining area bulletin boards

Adheres to internal controls and reporting structure

Performs related duties as required

Qualification

Basic accounting skillsData entryMicrosoft Office SuiteOrganizational skillsProblem resolutionTelephone professionalismProofreading skillsVerbal communicationTime management