Air Treatment Corporation · 2 weeks ago
Administrative Assistant/Coordinator
Brea,CA,US
Full-time
Hybrid
New Grad, Entry LevelAir Treatment Corporation is a dynamic, collaborative work environment. The hybrid Administrative Assistant / Coordinator position will play a crucial role in ensuring smooth and efficient operations by supporting the team with various administrative tasks and facilitating communications across departments.
Health CareManufacturing
Responsibilities
Review and approve CRM orders
CRM data entry and auditing line items
AP-Receives, verifies, reconciles, and approves factory invoices
AR-Invoice customer following FOB terms
Calculates sales tax on customer invoices
Reviews, verify, and post invoice batch transactions
Assists with job reconciliation weekly and monthly utilizing unbilled and VIR dashboard
Manage incoming calls, provide customer service to our sales team through phone, email, teams and /or CRM
Cost recognition
Collects, organizes, and analyzes data using Excel
Cross-trained to perform multiple roles and provide coverage as needed for the administrative team
Perform other related duties as assigned
Qualification
Required
Review and approve CRM orders
CRM data entry and auditing line items
AP-Receives, verifies, reconciles, and approves factory invoices
AR-Invoice customer following FOB terms
Calculates sales tax on customer invoices
Reviews, verify, and post invoice batch transactions
Assists with job reconciliation weekly and monthly utilizing unbilled and VIR dashboard
Manage incoming calls, provide customer service to our sales team through phone, email, teams and /or CRM
Cost recognition
Collects, organizes, and analyzes data using Excel
Cross-trained to perform multiple roles and provide coverage as needed for the administrative team
Perform other related duties as assigned
Excellent verbal communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills, attention to detail, self-motivated and takes initiative
Proficient in time management and ability to meet deadlines on assignments
Intermediate understanding of administrative and clerical procedures and systems
Demonstrates analytical skills and a strong work ethic
Proficient with Microsoft Office Suite or related software
Positive and collaborative attitude
Familiar in Cost Accounting/Project Management
Experience with ERP System Data Entry
High school diploma or equivalent required
Prolonged periods of sitting at a desk
Must be able to lift to 15 pounds at times
Benefits
Robust benefit package
Company
Air Treatment Corporation
Air Treatment Corporation is a machinery company providing HCAC/r equipment.
Founded in 1982
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase