Apply on Employer Site

Omni Hotels & Resorts · 1 day ago

Procurement Specialist, Contract Negotiation

Dallas, TX

Contract

Onsite

Entry, Mid Level

2+ years exp

Omni Hotels and Resorts creates genuine, authentic guest experiences at 60 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. The Procurement Specialist will lead key procurement and contracting responsibilities, focusing on vendor services, contract negotiation, and continuous improvement.

ConsultingEventsFood and BeverageHospitalityResorts

Responsibilities

The Services & Supplies Procurement owner will be responsible for negotiating master contracts (MSA’s) that provide pricing on an enterprise -wide or regional scale as needed, negotiating contracts for specific products needed for property identity and market differentiation, document collection and storage of all documents in FileBound, including contract, contract cover sheet / term sheet, proposal comparison, analysis spreadsheets and tracking contract expirations

Contract and manage GPO relationship

Coordinate opportunities to Contracting Team

Research and compare value versus Omni direct contracting

Contract and manage MRO categories

Contract and manage Office Supply Distribution & Categories

Copiers

Package shipping

Printing services

When required, contract and manage Facilities categories

Equipment maintenance & repair

Waste management services

Contract outsourced cleaning services

Outsourced laundry

Uniforms rental & cleaning

Facilities cleaning services

Research and evaluating potential vendors

Conduct full analysis to understand best practices for product supply under direct versus traditional distribution

Provide guidance / direction to analyst for data evaluation structure

Analyze and interpret pricing submissions

Utilize the benchmarking of category pricing in negotiations

Establish negotiation targets for price reduction based on benchmarking and market conditions

Present charts, graphs and reports to demonstrate vendor performance

Distribute data reports and dashboards to stakeholders

Oversee the validation of all incentives, vendor incentive reports and determine messaging to ensure changes that impact total incentives are reported out correctly

Monitor distribution activity for new product introductions, product changes, including phase-in / phase-out

Assist stakeholders and hotel management and other teams to develop business goals and plans to grow compliance

Identify products and categories for future contracting efforts

Manage proposal submission process

Identify and establish key vendor relationships

Submit RFP’s to vendors (when necessary)

Negotiate MSA type agreements

Gather and communicate product historical purchases

Work with key stakeholders to determine product specification

Utilize and design negotiation techniques to leverage down cost and create transparency (where applicable)

Evaluate and negotiate freight costs (where applicable)

Communicate final bids to stakeholder for decision-making

Oversee award of bid and manage adoption timing

Oversee information input to purchasing technology

Qualification

Vendor managementContract negotiationCost analysisExcel proficiencyProblem solvingReport writingOral communicationWritten communicationPresentation skillsRelationship development

Required

Two or more years' experience working in hospitality or related industry

Minimum of 1-2 years of experience in a supportive role to a non-foods leader, with an understanding for methods of discounting, direct contracting and alternative methods of distribution

Problem solver with ability to adapt to change, possess good people skills and passion to be of service

Proficient in analysis tools such as Excel

Excellent problem solving and analytical skills, ability to make the complex simple by means of effective presentation style and content

Possess strong vendor management skills

Understand the cost dynamics of distribution and supply chain cost implications

Ability to build distribution modeling based on company location and consolidated purchasing performance

Passion for relationship development

Able to manage through the organization and share relevant information with stakeholders

Communicate stakeholder needs to analyst for data mining purposes

Vendor reviews and KPI development

Develop vendor improvement plans

Share best practices across Client enterprise vendor community

Strong oral and written communication skills

Report writing and presentation skills

Assimilate to and understand the types of equipment being contracted in order to ensure apple-to-apple comparisons

Understand and consider TCO (total cost of ownership) in every equipment purchase and how TCO relates to PM service standards when compared to reactive maintenance

Knowledge of basic purchasing, inventory, accounts payable and receiving processes