DRPG ยท 3 weeks ago
Project Coordinator - Live Events
2006 Production Dr, Apex, 27539, US
Full-time
Hybrid
Entry Level
1+ years expDRPG is a leader in live event production, known for award-winning creativity and operational experience. The Project Coordinator plays a critical support role within TSEC's Live Events team, partnering closely with Project Managers to deliver exceptional, detail-driven experiences for clients.
Media and Entertainment
Responsibilities
Provide day-to-day project coordination support to the Live Events team, with a heavy emphasis on task tracking, schedules, and internal systems
Develop a strong understanding of client objectives and event requirements
Capture and track client requests, action items, and updates within project plans
Support Project Managers in maintaining organized timelines, documentation, and deliverables
Coordinate event logistics including travel, accommodations, catering, staffing, and onsite needs
Assist with collecting and organizing vendor documentation including W-9s, certificates of insurance, and agreements
Ensure standard terms, clauses, and required documentation are complete and properly filed
Support budget tracking and reconciliation under the direction of the Project Manager
Assist with expense tracking, invoice processing, and post-event financial documentation
Support pre-event logistics and onsite event preparation
Provide onsite support during event build, live execution, and strike
Assist with coordinating event staff, crew, and volunteers during live programs
Participate in post-event debriefs
Contribute observations and recommendations to support continuous improvement across future events
Qualification
Required
Highly organized, detail-oriented, and dependable
Positive, professional, and client-friendly
Comfortable supporting multiple concurrent projects
Calm under pressure and solution-orientated
Passionate about live events and collaborative teamwork
Provide day-to-day project coordination support to the Live Events team, with a heavy emphasis on task tracking, schedules, and internal systems
Develop a strong understanding of client objectives and event requirements
Capture and track client requests, action items, and updates within project plans
Support Project Managers in maintaining organized timelines, documentation, and deliverables
Coordinate event logistics including travel, accommodations, catering, staffing, and onsite needs
Assist with collecting and organizing vendor documentation including W-9s, certificates of insurance, and agreements
Ensure standard terms, clauses, and required documentation are complete and properly filed
Support budget tracking and reconciliation under the direction of the Project Manager
Assist with expense tracking, invoice processing, and post-event financial documentation
Support pre-event logistics and onsite event preparation
Provide onsite support during event build, live execution, and strike
Assist with coordinating event staff, crew, and volunteers during live programs
Participate in post-event debriefs
Contribute observations and recommendations to support continuous improvement across future events
Have 1-3 years of experience supporting corporate or large-scale live events, or equivalent academic and internship experience
Are comfortable working within project management, budgeting, or event registration systems, and/or are eager to learn new tools quickly
Enjoy travel and are willing to work evenings and weekends as events require
Are willing and able to travel domestically and internationally, approximately 35% during peak seasons
Hold a valid drivers license, have a clean driving record, and can complete a background check
Can commute to our Apex, NC office
Company
DRPG
For over 45 years, DRPG has been delivering everything from video, events and digital right through to research, strategy and creative communications.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase