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Cleary Gottlieb Steen & Hamilton LLP · 1 week ago

Client Account Specialist

US-NY-New York

Full-time

Onsite

Mid Level

$85K/yr - $95K/yr

3+ years exp

Cleary Gottlieb Steen & Hamilton LLP is a global law firm that operates as a single, integrated partnership. They are seeking a Client Account Specialist responsible for executing billing and collection strategies, ensuring compliance with client requirements, and collaborating with partners and finance teams to enhance the billing process.

Law Practice

H1B Sponsor Likely

Responsibilities

Drive the billing and collection process to ensure accurate and timely invoicing and payment of clients for assigned partners, practice groups, and/or offices

Monitor assigned partner’s monthly aging AR reports and take appropriate action to ensure each invoice is paid on time and in full; direct teams to follow-up on underpayments and help with resolution, as needed

Update key finance reports (e.g., projection amounts, clear and concise billing or AR comments) daily, to ensure timely and quality reporting for Senior Management

Strong understanding of more complex billing processes and ensure timely and accurate billing and collections

Follow-up with assigned partners and escalate any billing or collection issues or delays to Client Account Manager

Respond to billing and AR inquiries. Preparation of bills, including narrative descriptions, transfers and on account applications, with strong attention to detail and proofreading

Interpret, advise and influence your assigned partners by reviewing their SOE, understanding the billing arrangement and billing frequency of each matter and client

Obtain and understand Engagement letters and Outside Counsel Guidelines so you can comply with client requirements. Review timekeeper diaries and costs to ensure compliance with client outside counsel guidelines

Collaborate with internal clients and other finance teams, such as Pricing Operations and ebilling, to ensure accurate client invoices, submission requirements, and reporting

Coordinate and lead UBT/AR meetings with your assigned partners regularly (e.g., at least once a month) and make sure you come prepared to those discussions

Monitor bill processing status and perform necessary follow up

Ensure successful submission of E-Billing thru Billblast or directly through the clients 3rd party E-Billing vendor

Collaborate with the Client Account and Revenue Operations teams to develop efficiencies in the billing process

Validate and test functionality and reports during billing system and report upgrades

Support the Client Account team, as needed, with all aspects of day-to-day operations of the client accounting team in accordance with Firm Policies and procedures

Take part in ad hoc client analysis projects as requested and handle a portfolio of complex matters; special projects, as assigned

Clearly document areas of responsibility for partner requirements, including key client requirements (billing, collecting, fee arrangements) in order to allow more streamlined collaboration, clarity, and coverage among team

Qualification

Billing processesClient relationship managementExcel proficiencyWord proficiencyCustomer serviceAttention to detailCommunication skillsOrganizational skillsLeadership characteristics

Required

Bachelor's degree in Finance, Business Administration, or related fields

3-4 years of relevant billing and client relationship experience at a professional service firm or law firm is required

Proficiency with Excel and Word

Excellent writing, organizational, interpersonal and communication skills

Flexibility to work evenings and weekends to meet deadlines

Benefits

Health care benefits

Company

Cleary Gottlieb Steen & Hamilton LLP

Cleary Gottlieb is a leading international law firm, with 14 offices located in major financial centers around the world, that has helped shape the globalization of the legal profession for more than 75 years.

Founded in 1946

New York, NY, US

1001-5000 employees

https://www.clearygottlieb.com

H1B Sponsorship

Cleary Gottlieb Steen & Hamilton LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (25)

2024 (21)

2023 (16)

2022 (25)

2021 (13)

2020 (23)