UTMB Faculty Group Practice · 1 week ago
Acquisition Associate - Galveston Supply Chain Operations
Galveston, Texas, United States
Full-time
Onsite
Entry Level
2+ years expUTMB Health is a healthcare institution seeking an Acquisition Associate for their Supply Chain Operations. The role involves providing advisory and administrative support to acquire supplies, equipment, and services while ensuring compliance with relevant regulations and policies.
Hospital & Health Care
Responsibilities
Processes noncompetitive requisitions, issuing purchase orders in accordance with appropriate rules and regulations, utilizing an online purchasing system
Corresponds with parties involved to ensure that orders, payments, shipping, and deliveries are timely and in order
Resolves discrepancies between purchase orders and invoices, delivery dates, delays, damages, and rejections
Assists customers and suppliers in problem resolution; provides general information regarding purchasing, policies, procedures, and processes
Assists in outreach and educational programs related to Historically Underutilized Businesses
Analyzes financial data and initiates appropriate action when necessary
Assists in proactively facilitating the resolution of customer issues
Coordinates compliance with all applicable UTMB, State, and Federal rules and regulations
Assists in the development of office record-keeping systems
Responsible for data entry, including the creation, retrieval, and/or update of electronic files, checking and verifying the correctness and completeness of data entered
Files and maintains purchasing (i.e., orders, bids, contacts, and payment data), reports, correspondence, and other documents in accordance with the current Record Retention Schedule
Compiles data for necessary reports
Interacts regularly with people at a variety of levels inside and/or outside the Process
Handles routine inquiries regarding policies, procedures, and operations of the process area
Assists, recommends, and facilitates the collaborative development of team process change, new programs, and operational planning. Coordinates compliance with all applicable UTMB, State, and Federal rules and regulations
Performs miscellaneous clerical duties such as answering the telephone, making copies, filing, faxing, and maintaining area bulletin boards
Adheres to internal controls and reporting structure
Performs related duties as required
Qualification
Required
High School Diploma or equivalent plus 2 years of work experience in an office environment
Basic accounting skills
Working knowledge of a personal computer
Demonstrates telephone professionalism and etiquette
Good organizational skills
Ability to create documents utilizing word-processing, database, and spreadsheet software packages (e.g., MS Word, Access, Excel)
Good proofreading skills
Good verbal communication skills
Basic problem resolution skills
Good time management skills
Company
UTMB Faculty Group Practice
The University of Texas Medical Branch (UTMB) Faculty Group Practice (FGP) is comprised of over 950 faculty physicians and advanced practice providers who drive UTMB’s mission of improving health by delivering innovative education and training, pursuing cutting-edge research, and providing the highest quality patient care.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase