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OPCO Skilled Management · 1 week ago

Payroll / HR Coordinator (PHRC)

Las Cruces, NM

Full-time

Onsite

Entry Level

2+ years exp

OPCO Skilled Management is seeking a Payroll Coordinator responsible for managing payroll, human resources, and benefit operations. The role involves coordinating payroll information, maintaining personnel files, and supporting employee relations while ensuring compliance with applicable laws.

Health CareHome ServicesNursing and Residential CareRehabilitationWellness

Responsibilities

Coordinates payroll information by completing payroll preparation, reports and mainting records

Manages day-to-day activities of payroll and human resources tasks with a sense of urgency and sensitivity for timely completion; Performs all daily, weekly, and pay period close responsibilities related to payroll processing, as outlined in the Swipe Clock user manual

Maintains, prepares, and processes semi-monthly payroll for 50-1100+ internal employees

Processes Time Keeping daily for distribution to department heads for review and correction; Enters edits indicated by department heads

Reconciles payroll prior to transmission and validate confirmed reports

Manages payroll variables such as shift differentials, overtime, on call, employee status, etc

Manages personnel files and time keeping to ensure accurate and timely payroll transactions; ensures all employee files are state ready for audit approval; Consistently reviews and verifies employee licenses, certifications, Hepatitis B and TB records to ensure they are current; maintains appropriate records

Ensures employee personnel files are complete and employee information are kept confidential; Maintains confidentiality of records, contact and information

Documents and maintains all progressive disciplinary action, suspensions, terminations, investigations and performance management, including compensation and pay on merit

Effectively communicates with employees, clients, vendors, and coworkers in person, telephone and in written correspondence

Partners with hiring managers to determine staffing needs; Screens, interviews, and recommends for hire qualified applicants as directed

Executes hiring process through review of new applications to set up interviews; completes pre-employment screenings and verifications; provide recommendations to hiring managers on applicant candidacy

Assists in serving as employee advocate and acts as preceptor, coach, and resource person to help new employees get through job-specific orientation

Conducts continuing education programs and special in-service training to all department managers and special in-service for all staff

Recruits, interviews, hires, and trains facility personnel

Supports department managers in the evaluation of performance of facility personnel at least once annually and makes recommendations for performance improvement plans for employees who fail to meet company expectations

Promotes and maintains pro-active, positive employee relations programs

Maintains frequent, daily, informal interaction and provides positive feedback to staff while they are working; Maintains open door policy in dealing with staff

Follows, interprets, and enforces corporate personnel policies

Communicates clearly and responsively on issues arising in the facility to decision makers who are outside of the facility and follows-up to minimize negative impact of issues

Qualification

Payroll processingPayroll accountingMicrosoft ExcelRegulatory knowledgeEffective communicationTime managementAttention to detailConfidentialityTeam player

Required

Highschool Diploma required

2 years' proven experience and demonstrated capability as a payroll specialist required

Possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives and the community

Current knowledge of local, state and federal guidelines and regulations

Strong personal organization and time management ability with attention to detail

Proficiency with Microsoft Excel and payroll application systems

Strong understanding of payroll accounting and payroll best practices

Strong work ethic and team player with excellent communication skills

Ability to deal sensitively with confidential material

Ability to understand and follow applicable regulations, policies and procedures fully and consistently

Must have strong detail orientation and high accuracy level