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University of Arkansas · 1 day ago

Administrative Support Supervisor

Fayetteville, AR

Full-time

Onsite

Entry, Mid Level

$40K/yr - $44K/yr

1+ years exp

The University of Arkansas is a prestigious institution committed to education, research, and outreach. They are seeking an Administrative Support Supervisor to assist UAPG stakeholders with various administrative needs, including travel planning and procurement activities, while maintaining a positive team culture.

E-LearningEducationHigher Education

Culture & Values

No H1B

Responsibilities

The Administrative Support Supervisor is the point person for UAPG stakeholders to contact for assistance with a variety of needs, from purchasing, to conference registration, to travel, and other needs as directed

Travel planning, booking and reconciliation for UAPG students, faculty and staff is an essential piece of this position's daily tasking

Pcard/Tcard reconciliations are of the utmost importance at UA and failing to stay current can create hardships for the entire UAPG operations team

These reconciliation responsibilities extend past the UAPG Administrative Team to include MUSiC, HiDEC, and NCREPT, and other stakeholders as directed

FedEx shipping for UAPG stakeholders is also routed through this position

Assist the Mantooth research group with procurement activities related to their respective projects/awards

This can include working with Travel, Procurement, Export Control, UA Legal and other UA business units as deemed necessary

Many of these tasks are research critical

Following up on these tasks and escalating, as necessary, is crucial to the continued success of the research team

Maintaining the Procurement Log within SmartSheets is essential to the success of the UAPG Finance Team

The transparency this provides allows any member of the finance team to step in to help if the workload becomes excessive

This role includes completing tasks that contribute to the UAPG team's success where needed and/or as assigned and taking action to uphold and enhance a positive and supportive team culture

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others

Qualification

Administrative support experienceMicrosoft Office suiteWorkday system experienceData collectionAnalysisFinancial understandingOral communicationWritten communicationTeam collaboration