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DCH Health System · 2 weeks ago

Staffing Coordinator

Tuscaloosa, AL

Full-time

Onsite

New Grad, Entry Level

DCH Health System is a healthcare provider seeking a Staffing Coordinator to assist with planning and organizing staffing needs within the Department of Nursing. The role involves maintaining schedules, communicating staffing changes, and ensuring optimal staffing levels while adhering to safety and compliance standards.

Health CareHospitalMedical

Responsibilities

Prepares and maintains accurate schedules and attendance records

Consistently communicates staffing changes to the unit by telephone, text message and/or computer

Strives to provide optimal staffing as per staffing plan for each assigned nursing unit and escalates appropriately when goals cannot be met due to resource limitations

Adheres to safe scheduling practices

Maintains accurate records such as unplanned absences (call-ins), Patient Attendant requests, Charge Nurse requests for increased staffing due to high acuity, low census process, etc

Demonstrates the ability to use the appropriate scheduling codes for documentation (i.e. 0645-12, 1445-4, 1845-4 1845-12, x0645-12, x1445-4, x1845-4, x1845-12, INT-FMLA, etc.)

Applies pay codes accurately (i.e. CTO, CTO/A, EA, AWOL, SICKLEAVE)

Uses the electronic staffing and scheduling module and time and attendance module while assisting Managers/TLs or Charge nurses as appropriate

Demonstrates a working knowledge of each unit's "Master Staffing Plan" and flexible caregiver hours

Ability to make fair and consistent staffing adjustments based on call ins, acuity changes, census, caregiver hours, experience of staff, and recommendation of the Manager, Team Leader, Charge Nurse and/or Nursing Supervisor

Routes information and telephone calls to the appropriate person

Effectively communicates in a clear, concise manner to the Manager/Team Leader, Charge Nurse and/or Nursing Supervisor

Understands the short notice time off process and adhere to staffing guidelines

Prepares daily staffing huddle forms

Communicates staffing needs accurately to the Administrative Supervisor

Demonstrates knowledge of attendance policies; maintains attendance records and generates unit reports at the predefined intervals

Completes assigned tasks in a timely manner

Adjust personal schedule to meet the needs of the department

Attends in-service programs, all required training/education, and unit/department/service meetings

Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation

Performs compliance requirements as outlined in the Employee Handbook

Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self

Performs essential job functions in a manner that ensures the safety of patients, visitors and employees

Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees

Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees

Requires use of electronic mail, time and attendance software, learning management software and intranet

Must adhere to all DCH Health System policies and procedures

All other duties as assigned

Qualification

Scheduling software proficiencyAttendance record managementInterpersonal skillsConflict resolutionTyping skillsEnglish comprehensionCommunication skills

Required

High school diploma or GED required

Typing skills (30 wpm)

Strong interpersonal skills

Must be able to work in stressful situations

Practices professional telephone courtesy at all times

Must have computer skills

Must be able to read, write legibly, speak, and comprehend English

Physical presence onsite is essential

Vision and hearing normal or correctable to within normal range

Able to perform duties with or without reasonable accommodations

Able to stand, walk, kneel, sit and stoop

Able to tolerate prolonged periods of sitting

Must possess fine motor skills required to conduct data entry

Must be able to tolerate prolonged periods of standing and walking

Must be able to reach reasonable distances in any direction

Must be able to stand, walk, kneel, bend, sit, stoop and lift

Must be able to run in an emergency

Must be able to move fingers in a coordinated manner

Must possess stamina to work prolonged shift

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects

Must be able to flex fingers in a coordinated manner for typing