The Salvation Army Southern California · 5 days ago
Business Administrator / Office Manager
Boise, Idaho, United States
Full-time
Onsite
Senior Level
$21/hr - $21/hr
5+ years expThe Salvation Army Southern California is an international movement with a mission to meet human needs in the name of Jesus Christ. They are seeking a Business Administrator / Office Manager to manage office operations, maintain financial records, and support the Boise Corps officers with various administrative tasks.
Non-profit Organization Management
Responsibilities
Maintain petty cash for overall operation
Administer Project Share program (Southern Idaho and Eastern Oregon)
Code, obtain approval and submit all Invoices to DHQ finance in a timely manner
Enter Store Sales/ Deposit information into accounting system. Maintain documentation files for store financial information
Prepare financial reports on thrift store sales, yearly comparison sales, and over/short
In dual custody, prepare cash receipt logs of all monies received. Prepare bank deposits of all monies, while in dual custody. Take bank deposits to the bank. Ensure donations are sent to the proper location (CDS) and that the proper documentation is sent to DHQ/Donor Dept
Enter cash receipts logs into the accounting system in a timely Notify Donor Dept of cash donations to be input in portfolio. Enter credit card donations in the approved Territorial program
On a monthly basis reconcile Portfolio Donations to Great Plains accounting system
Communicate with Donor (DHQ) and Finance (DHQ) any corrections that need to be made to balance
Maintain Bounced Check listing, updating frequently and distributing as needed to the store managers. Maintain ST101 list and distribute as needed
Assist TV Coordinator and thrift store manager to create and maintain policy and procedure manual for thrift store operations
Maintain employee name Answer office phone as needed
Support Development staff in ensuring thanks, memorials etc. are processed in a timely manner. Notify corps officer, development dept, and grant writer of funding received per policy
Assist with opening mail and ensure policies are maintained and followed. Assist development department in keeping donor files updated and accurate
Oversee records retention for Boise Corps to ensure shredding and filing is done per policy
Prepare invoices for mailing as needed. (Rents, items due from other Corps, government grants.)
Maintain Accounts Receivable records. Process checks received for invoiced services per policy
Handle all property/automobile insurance incidents per Ensure timely reporting to all entities. Make recommendations to Corps Officer in regards to repairing damages etc
Manage documentation and work with TV Coordinators to ensure procedures are followed for all property matters relating to repairs and improvements
Work with TV Coordinators to complete required paperwork for all government, local, and other contracts
Perform seasonal duties as requested regarding Kettle operations
Track all keys for ail buildings and personnel
Manage all property and contract requisitions that are submitted to DHQ
Maintain adequate records for all Capital campaign pledges in accordance with GAAP
On a monthly basis update Campaign report for DHQ Ensure all campaign donations are reflected in the report and it matches with Shelby
Prepare invoices and credit memos relating to capital campaign pledges and payment as needed
Prepare property proposals and requisitions that are related to the campaign building project
Work with TV Coordinators and DHQ during building phases of campaign to track work orders and process payments
Process and maintain all orders for office and corps supplies
Supervise Corps Administrative Assistant
Qualification
Required
High School Diploma required
Minimum of 5 years of office-related work experience required
Must be congenial and maintain professionalism under all circumstances
Must be proficient at Lotus notes, Microsoft office, Shelby etc
Must be organized and be able to work under multiple deadlines - distributing workflow to maintain optimal efficiency
Must be able to pass MV check and have a valid Driver's license
Must be able to pass Salvation Army background check
Must be able to maintain strict confidentiality
Must be able to lift up to 40lbs on a regular basis
Must be able to stand, sit, twist and stretch on a regular basis
Preferred
some College preferred
Company
The Salvation Army Southern California
The Salvation Army is one of the largest humanitarian organizations in the world. It is a sub-organization of The Salvation Army International.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.02MKey Investors
Federal Home Loan Bank of San Francisco
2019-09-23Grant· $0.02M
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