HockeyStack · 1 day ago
Executive Assistant to the CEO
San Francisco, CA
Full-time
Onsite
Mid, Senior Level
$80K/yr - $120K/yr
3+ years expHockeyStack is an applied AI company on a mission to automate sales, marketing, and customer success for B2B companies. They are seeking an exceptional Executive Assistant to the CEO to act as a strategic partner, streamline operations, and manage complex workflows to ensure the CEO's focus on high-impact priorities.
AnalyticsBusiness IntelligenceData VisualizationSaaSSoftware
Responsibilities
Act as a true partner to the CEO — managing priorities, context-switching, and execution follow-through
Anticipate needs before they arise and proactively solve problems rather than just reacting to requests
Ensure the CEO is prepared for all meetings with clear agendas, context, and materials
Track action items and decisions to ensure nothing falls through the cracks
Own the CEO’s calendar end-to-end — optimizing for focus, leverage, and impact
Schedule complex meetings across time zones with executives, investors, customers, and partners
Ruthlessly prioritize requests and protect the CEO’s time
Continuously refine scheduling systems and workflows using modern tools and software
Serve as a key point of contact between the CEO and internal/external stakeholders
Draft, edit, and manage emails, agendas, meeting notes, and internal updates
Coordinate closely with the executive team to ensure alignment and follow-through
Help drive clarity across the org by reinforcing priorities and expectations
Support company-wide initiatives and strategic projects directly with the CEO
Help coordinate leadership meetings, offsites, board meetings, and investor interactions
Assist with preparation of board decks, investor updates, and key presentations
Leverage modern software tools (Notion, Google Sheets, Superhuman, etc.) to streamline workflows, track projects, and optimize operations
Identify operational gaps and help build repeatable systems and processes
Manage all CEO travel logistics (domestic and international)
Ensure seamless planning for meetings, events, conferences, and offsites
Handle expense tracking and administrative workflows with precision
Qualification
Required
3–6+ years of experience as an Executive Assistant supporting a CEO or senior executive in a fast-paced, high-growth environment (startup experience strongly preferred)
Understands how a software company works at a high level — knows the business, priorities, and workflows without needing hand-holding
Proactive and anticipatory — can foresee needs before they arise and act without waiting for instructions
Exceptionally organized with world-class attention to detail
Strong written and verbal communication skills
High emotional intelligence — able to handle sensitive information with discretion and judgment
Tech-savvy and adaptable — comfortable using tools like Notion, Superhuman, Google Sheets, and other modern software to streamline work and keep the CEO and team organized
Comfortable operating with ambiguity and in a fast-paced environment
Ability to move fast, manage competing priorities, and stay calm under pressure
In-person availability at our San Francisco HQ
Company
HockeyStack
HockeyStack is the command center for B2B revenue teams that provides modern attribution, unified buyer journeys, and account insights.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$29.2MKey Investors
Bessemer Venture PartnersGeneral CatalystY Combinator
2025-01-28Series A· $26M
2023-11-15Seed· $2.7M
2023-05-03Seed· $0.5M
Leadership Team
Buğra Gündüz
Co-Founder & CEO
Arda Bulut
Co-Founder and CTO
Recent News
2025-02-10
Company data provided by crunchbase