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City of Fort Worth · 2 days ago

Administrative Assistant

Fort Worth, TX

Full-time

Onsite

Mid Level

$22.90/hr - $28.62/hr

4+ years exp

The City of Fort Worth is one of the fastest-growing large cities in the U.S., and they are seeking a detail-oriented Administrative Assistant to serve as the department’s Human Resource Coordinator. This role involves providing administrative support, overseeing Workers’ Compensation claims, and handling various clerical tasks while ensuring effective communication across teams.

Business DevelopmentConsultingGovernment

Responsibilities

Provides accurate and detail-oriented administrative support to staff, including preparation of deadline-sensitive legal documents, scheduling meetings, and screening clients and phone calls

Performs a wide range of clerical and word-processing duties, including telephone and in-person interactions with internal and external parties, ensuring accurate data entry into multiple City databases, invoice processing, and record maintenance

Delivers customer service to internal and external stakeholders by answering inquiries, resolving complaints, or directing individuals to appropriate departments or personnel. Reviews and evaluates applications, documents, files, and records for completeness, accuracy, and eligibility for various City services

Conducts title research and investigations, verifying ownership history, encumbrances, liens, and judgments using public records, databases, and online tools; prepares reports for legal review, compliance, and quality assurance

Processes payments and fees and compiles fiscal, statistical, and program-related reports; calculates and verifies financial data, balances accounts, updates records, tracks expenditures, and monitors available balances

Renews departmental licenses, certificates, permits, and other required documentation in compliance with applicable regulations and deadlines

Serves as Executive Secretary for Building Standards Commission Hearings, coordinating pre-hearing logistics, participating in hearings in a speaking role, assisting staff and citizens during proceedings, preparing official meeting minutes, and serving as a notary public as assigned

Provides general staff support to the assigned department and serves as backup for other staff positions as needed

Performs other related duties as assigned

Adheres to assigned work schedules and complies with Department and City attendance policies, Personnel Rules, and Regulations

Qualification

Microsoft Office SuitePeoplesoft Financial SystemOrganizational skillsAttention to detailCommunication skillsTeam PlayerSelf-starterCritical thinking

Required

Associate's degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field

Four (4) years of clerical and administrative experience

Preferred

Experience in municipal government administrative roles including financial management

Experience in direct interaction with municipal boards and commission or public hearings

Advanced to expert proficiency working with Microsoft Office Suite (Outlook, Word, Excel), with an extremely high proficiency in Microsoft Excel and the ability to create custom reports, and visualized information to analyze and utilize large datasets

Experience in Peoplesoft Financial System

Strong organization skills, ability to prioritize tasks, manage multiple assignments simultaneously and meet deadlines consistently

Strong attention to detail with a commitment to accuracy, consistency, and accountability in all documentation produced

Aptitude for complex issue resolution

Team Player and Self-starter