S.A. Comunale Co., Inc. · 1 week ago
Administrative Assistant - HVAC Service Valleyview
Cleveland, OH
Full-time
Onsite
Mid Level
3+ years expS.A. Comunale Co., Inc. is a leading provider of mechanical, fire protection, and HVAC services with nearly 100 years of experience. They are seeking an Administrative Assistant for their HVAC department to assist with financial billings, paperwork flow, and customer service, while ensuring compliance with guidelines.
Mechanical Engineering
Responsibilities
Prepare, organize and store information in paper and digital form
Prepare various contract documents and complete project closeout documentation
Dispatch Service Technicians
Maintain all records in Falcon, including open tickets, creating new sites, and printing off monthly work orders
Assist project managers with job completion including documentation, submitting bids, scheduling inspections, requesting permits, etc
Produce various billing reports, summarizing and analyzing them as necessary, such as the S and N tracker, job cost reports as well as the OPS report
Prepare and send weekly payroll report information
Gathers required records to compile all information needed for project billing. Prepare credit memorandums and change order re-budget sheets to indicate returned or incorrectly billed products or services
Ensures that all project billing and accounting deadlines are met and communicates exceptions as necessary
Follow up on open receivables for projects
Enter & maintain information in FMS to assist with project scheduling
Enter Blue Tickets and follow up on all Blue Ticket tools and materials
Create and process purchase orders. Submit vendor invoices to A/P for payment
Maintain refrigeration usage logs
Compile, maintain and organize Citizens Bank information including assets & filter lists as well as completion tracking
Prepare GPS tracking reports
Answer incoming phone calls as necessary
Work with staff from other departments as needed to resolve issues
Additional job duties/responsibilities as assigned by management
Qualification
Required
High School Diploma or GED is required
3+ years' experience in an administrative/billing role is required
Strong customer service skills and the ability and willingness to learn new systems and processes are required
Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint)
Preferred
Previous experience in the construction industry is a plus
Benefits
Competitive salary
Comprehensive benefits package
Company
S.A. Comunale Co., Inc.
Backed by more than 40 years of experience protecting facilities of all types and sizes, S.A. Comunale Company, Inc.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2006-12-01Acquired
Leadership Team
JR Fowler
Chief Operating Officer
Company data provided by crunchbase