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Scott Insurance · 1 week ago

Office Coordinator

Franklin, TN, US

Full-time

Onsite

New Grad, Entry Level

Scott Insurance is a leader in developing smart strategies and innovative programs customized to the needs of mid-market companies. The Office Coordinator will manage and support the overall organization of the office, acting as the first point of contact for clients, vendors, and employees while ensuring smooth day-to-day operations.

Financial ServicesInsurance

Growth Opportunities

Responsibilities

Manage the day-to-day functions of the office including welcoming visitors, answering and directing incoming calls, purchasing supplies, organizing office events, and overseeing office equipment repairs and conference room schedules

Coordinate with HR, IT, and operational managers to assist new hires with office orientation and technology support

Monitor the office security system and manage office alerts via the Agility alert platform

Serve as a liaison with building management to notify employees of pertinent office information and updates

Prepare incoming and outgoing mail and communicate with carriers

Provide general administrative support as needed (filing/scanning, preparing reports, and bookkeeping)

Perform other duties as assigned

Qualification

Microsoft SuiteOrganization skillsCommunication skillsCustomer serviceNotary certificateMulti-taskingTeamwork

Required

High School diploma required

A proven ability to work in a team environment and meet strict deadlines - all while providing exemplary customer service

Experience effectively managing multiple tasks and making decisions with limited oversight

Strong organization/communication skills - including the ability to develop relationships and effectively communicate with internal and external stakeholders

Ability to obtain a state-issued Notary certificate required

Proficient with Microsoft Suite (MS Office - Word, Excel, and Outlook)