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Insite Managed Solutions · 3 days ago

Executive Assistant & Office Operations Partner

Fort Lauderdale, Florida

Full-time

Onsite

Senior Level

5+ years exp

Insite Managed Solutions is a company focused on helping people win and fostering a collaborative environment. They are seeking an Executive Assistant & Office Operations Partner to support C-Suite leaders, manage office operations, and contribute to the company's culture and engagement activities.

ConsultingHuman ResourcesManagement ConsultingOutsourcingTraining

No H1B

Responsibilities

Provide high-level administrative and executive support to multiple C-Suite leaders, including calendar management, meeting coordination, and preparation of materials

Support AVP leadership with scheduling, coordination, and follow-up as needed

Partner with Finance on reporting, invoicing, and administrative finance items to ensure accuracy and timeliness

Track invoices, approvals, and reporting deadlines and follow through to completion

Coordinate operational meetings and leadership sessions, including agendas, logistics, and action items

Plan and execute internal meetings, events, and firm activities that support engagement and culture

Play an active role in the planning, setup, and ongoing operation of Insite’s new office space

Serve as front-of-house reception support in the new building, creating a welcoming and professional first impression

Own office management responsibilities including supplies, vendors, organization, and daily functionality

Anticipate needs, solve problems proactively, and bring structure to fast-moving priorities

Represent Insite and Princess Cruise Lines with professionalism, warmth, and sound judgment in all interactions

Qualification

Executive supportOffice managementFinance reportingMicrosoft Office proficiencyOrganizational skillsVerbal communicationWritten communicationProblem-solvingAdaptability

Required

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time

Five or more years of experience in an Executive Assistant, Office Manager, or blended administrative and operations role

Experience supporting senior leaders in a fast-paced, evolving environment

Comfort working with Finance teams on reporting and invoicing processes

Strong organizational skills with the ability to manage multiple priorities at once

Clear and confident written and verbal communication skills

High level of discretion, reliability, and attention to detail

Proficiency with Microsoft Office and collaboration tools

Ability to adapt quickly, stay flexible, and operate effectively without rigid structure