Apply on Employer Site

Metal Craft and Riverside Machine & Engineering · 4 days ago

Administrative Assistant / Front Desk

Riverside Machine & Engineering, Eau Claire, WI, US

Full-time

Onsite

New Grad, Entry Level

$18/hr - $23/hr

0+ years exp

Metal Craft and Riverside Machine & Engineering is a precision machining company located in Eau Claire, WI, dedicated to providing custom precision manufacturing and innovative services. The Administrative Assistant will provide employee and customer service support across various operations, ensuring smooth daily operations and engaging with both internal teams and customers.

Industrial EngineeringManufacturingProject Management

Responsibilities

Welcomes visitors and announces visitors to appropriate personnel. Ensures completion of paperwork, sign-in and ITAR security procedures

Answers and/or forwards incoming telephone calls, page and transfers to appropriate staff

Receive, open, sort and distribute mail to appropriate personnel or department

Maintains meeting room calendar, meetings, and makes adjustments when needed

Monthly birthday card distribution, manage thank you card program, new hire shirts and 1 year anniversary jackets for both facilities

Order candy and other food items for the various holidays

Set up refreshments in conference rooms when required for guests; ensure coffee is made at serving centers

Ensures kitchen and conference rooms are clean, orderly and presentable

Coordinates catering needs and catering setup when needed for company functions and customer visits

Sorts and prepares documents for imaging. Scans and verifies documents and indexes images

Manage the storage of customer records, POs, and other related items

Create, update, process and distribute manufacturing documentation for production release

Upload drawings and job-related files into company document system (filehold)

Assist with customer data submissions and documentation reviews

Other miscellaneous duties as assigned

Responsible to conduct yourself and ensure your subordinates (if applicable) conduct themselves in a manner consistent with company mission, values, code of ethics, policies, and other standards of conduct

Qualification

Office managementCustomer serviceMicrosoft OfficeOrganizational skillsMulti-taskingCommunication skillsProblem solving

Required

Associate's degree in office management or a similar field; or relevant work experience

Minimum 0-2 years of administrative support experience preferably in a manufacturing environment; experience with answering phones and greeting people

Excellent listening, verbal, and written communication skills

Strong organizational skills with attention to detail

Effective communication and customer service skills

Comfort working in both office and manufacturing environments

Strong ability to multi-task, prioritize and adapt to shifting priorities

Exceptional problem solving and decision-making skills and the ability to think independently

Able to prioritize assignments, work with people, negotiate, analyze problems and translate company needs into actions necessary to achieve the goals

Proficient in office software such as Microsoft Office including Word, Excel, Outlook and PowerPoint