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Concord Hospital Health System · 1 day ago

Executive Assistant | Full Time | Day's

Concord, NH

Full-time

Onsite

Mid Level

Concord Hospital Health System is seeking an Executive Assistant to provide complex and confidential administrative support to senior managers. The role involves managing schedules, facilitating meetings, and maintaining office operations while ensuring confidentiality and discretion in handling sensitive matters.

Health CareHospital

Responsibilities

Contributes to managing related Senior Leadership's complex calendar and schedule, resolving any scheduling conflicts, prioritizing appointments, assisting with meeting preparations and travel arrangements when needed. Sustain a daily calendar of meetings and events

Performs various administrative and executive support tasks while managing sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the Hospitals operations

Serves as a point of contact for the business activities undertaken by the Vice President. Acts as a liaison to triage contacts from the public, visitors, patients, staff, physicians, business associates, volunteers, donors, solicitors, and others, working independently to provide resolution as appropriate

Facilitates virtual (GoTo, Zoom), in-person and hybrid formatted meetings and events. Produce polished minutes and execute and track the completion of action items

Manage intake, support, and communications for different processes (e.g., Labor Management Committee)

Works independently and within a team on special, nonrecurring, and ongoing projects. Coordinates multiple aspects of projects, events, and other complex activities

Manages and maintains day-to-day office operations. (e.g. files, orders supplies, equipment, leases, contracts, regulatory paperwork, recruitment support, practice acquisitions, mailings, donor calls, maintaining databases, Intranet website administration, Endowment funds)

Responsible for and assisting with coordinating, developing, and implementing related internal policies and procedures. Review, monitor, and evaluate needed action items on an ongoing and rotational basis related to policy; work with the department to research best practices; and distribute policy and/or procedure for review, approval, and reading

Assist Vice Presidents by researching, preparing, and creating documents, reports, and presentation materials as needed

Performs other duties as assigned or directed. E.g., Serves as backup to other Executive Assistants

Qualification

Microsoft Office SuiteIndependent judgmentMultitaskingRelationship buildingTeam collaboration

Required

Two years of formal training or education beyond the high school level (e.g., associate's degree)

Demonstrated ability to utilize independent judgment in the execution of a wide range of administrative and executive support-related tasks

Demonstrated ability to be flexible and handle multiple projects at the same time

Demonstrated ability to build strong relationships and positively interact with multidisciplinary staff, patients, and others

Demonstrated ability to act independently when required and perform as a highly functional member of a team

Possess Associate/Export proficiency in the Microsoft Office Suite of Products including Windows, Word, Excel, PowerPoint, and demonstrated ability to learn multiple applications and/or systems