Chelsea Search Group · 2 weeks ago
Legal Executive Assistant – IP/Data Privacy-Cyber Security - Hybrid
Los Angeles, CA
Full-time
Hybrid
Senior Level, Lead/Staff
$115K/yr - $130K/yr
10+ years expChelsea Search Group is seeking a Legal Executive Assistant with solid legal secretarial experience for a high-profile Principal. The role involves managing a busy calendar, providing administrative assistance, and coordinating meetings and travel arrangements for the attorney.
Human ResourcesRecruitingStaffing Agency
Responsibilities
Responsible for reducing document production and administrative tasks from attorney. Proactively taking ownership and responsibility for tasks and assignments
Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on attorney's behalf
Accounting/Billing (i.e., liaise with accounting to review and process monthly bills)
Calendar constantly changes -- Proactively manage attorney's calendar on a day-to-day basis, including making appointments and prioritizing sensitive matters, and resolving any calendaring/scheduling conflicts and regularly communicating to ensure that attorney is aware of changing priorities and commitments
Organize meetings on behalf of attorney, including scheduling and sending reminders
Manage and coordinate all aspects of attorney's external and internal meetings, events and travel, required. Process expense reimbursements
Utilize Services (i.e., Document Services, Overflow Assistance, etc.) when and where appropriate
Works with little to no supervision
Other duties as assigned
Qualification
Required
10+ years' experience in executive assistant and legal secretarial roles
Solid legal skills and executive assistant skills
Ability to manage a busy calendar and be the 'right hand'/gatekeeper
Proactive ownership and responsibility for tasks and assignments
Experience in writing and editing e-mails, drafting memos, and preparing communications
Experience liaising with accounting to review and process monthly bills
Ability to manage and prioritize sensitive matters and resolve scheduling conflicts
Experience organizing meetings and coordinating events and travel
Ability to process expense reimbursements
Ability to work with little to no supervision
Intermediate knowledge of Word, Excel, and PowerPoint
Intermediate knowledge of office systems applications (i.e., Intapp Time, Intapp Open, Emburse, etc.)
Ability to work independently and prioritize work under intense deadlines
Some analytical ability to find solutions to administrative problems
Ability to collaborate well with others at all levels
Solid organizational and planning skills
Problem analysis and problem-solving skills
Judgment and decision-making ability
Proactive attitude
Ability to maintain high levels of confidentiality
Attention to detail and accuracy
Team player
Company
Chelsea Search Group
Chelsea Search Group offers recruiting and staffing services for legal, technical, and engineering roles.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase