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Talking Stick Resort · 5 days ago

HR COORDINATOR IV

Scottsdale, AZ

Full-time

Onsite

Mid Level

4+ years exp

Talking Stick Resort is seeking an HR Coordinator IV to perform daily administrative activities within the HR department and support the Recruitment & Team Member Engagement teams. The role involves maintaining personnel records, assisting with recruitment processes, and coordinating Team Member events and programs.

CasinoHospitalityResorts

Comp. & Benefits

Hiring Manager

Kyle Wagehoft

Responsibilities

Maintains complete confidentiality AT ALL TIMES

Protects the confidentiality of records by ensuring only authorized personnel have access to Team Member data

Must become familiar with a variety of Human Resources concepts, laws and practices as they relate to confidentiality and record keeping/storage

Creates and maintains active and inactive Team Member personnel records

Greets visitors in the lobby of the Human Resources Center, in a friendly manner and directs them to the appropriate staff or requested services; answers all routine questions

Politely answers all incoming phone calls and routes calls to the appropriate staff member and/or takes complete and accurate messages for absent staff

Assists in identifying and providing company resources to Team Members, supervisors and managers

Routes internal and external correspondence to proper department

Supports the recruitment and retention of Team Members, including Tribal Members, consistent with the Casino’s Community and Indian Preference Guidelines

Assists prospective job applicants with submitting online and assists current Team Members with submitting Requests for Transfer

Supports HR team in the processing of applicants, initiating contacts, reviewing applications, and assisting in the scheduling of interviews, as needed

Assists with the administration of the drug/alcohol testing process of all New Hires

Performs audits and updates, when needed, of personnel files and I-9 database

Assists in the coordination and implementation of Team Member programs (recognition events, annual company events, Team Member of the Month, training, job fairs, health/benefit fairs, etc)

Assists in administering the Learning Management System by updating participant registrations, uploading class attendance rosters, running reports

Coordinates classroom and meeting space set up for training programs, internal and external meetings and Team Member events including preparing the room: lighting and temperature; ensuring the audio-visual equipment is functioning properly; moving tables and chairs, placing handouts, pens, and name tents; and tracking attendance electronically or on paper rosters

Copies and prepares handouts, guides, packets, quizzes, and evaluations for upcoming HR initiatives

Creates, scans, indexes, stores, and/or retrieves forms, documents, reports, and other HR information

Updates HR training room and meeting space calendars

Research and analyze data pertaining to HR

Responds to and documents Team Member issues reported through departments and/or HR

Compiles and maintains all Team Member documentation/files associated with discipline, HR investigations, complaints, and employment eligibility

Creates and maintains Team Member tracking databases as required (drug program, discipline, work authorizations, training, investigations)

Contacts Team Members/managers to forward and/or procure information as directed by management

Identifies and notifies supervisor when office supplies require replenishment

Provides clerical and administrative support to HR team members as needed and/or directed by management

Maintains a neat and clean work environment

Adheres to all company safety policies, procedures and responsibilities concerning accident prevention including reporting any safety concerns to a supervisor immediately

Assists recruitment specialists in processing New Hire documents and initiating background reports

Supports the hiring process by ensuring that each New Hire’s status is properly, efficiently, and accurately recorded in the applicant tracking system

Assists recruitment specialists in conducting pre-employment skill assessments

Assists recruitment specialists by creating interview schedules and contacts job applicants for interviews

Communicates with hiring managers/directors to arrange interviews and present candidates

Manages processes within their team that require advanced computer skills, interpersonal skills and problem-solving skills

Confers with managers/directors/executives to identify needs

Partners with the Advertising Department to design professional media

Writes and edits copy, proofreads, and distributes internal communications in a variety of print and digital media formats

Promotes Team Member events and recognition functions on social media

Takes, edits, uploads, and prints photographs of Team Members and Team Member events and recognition functions

Updates internal intranet portal with copy, documents, and photos

Participates as an active member or HR advisor to the Team Member Recognition Committee

Promotes and executes Team Member rewards and recognition programs

Plans, coordinates, communicates, and organizes on-site and off-site Team Member events and recognition functions for 10-3000 or more attendees

Works on-site and off-site Team Member events and recognition functions for 10-3000 or more

Orders, inventories, ensures Team Members receive their awards/prizes, and taxable income is reported

Promotes philanthropic strategy and initiative by planning, coordinating, communicating, and organizing events, fundraising, or volunteering efforts

Works on-site and off-site philanthropic events and recognition functions

Supports diversity, equity, & inclusion strategy with communications, events, & recognition efforts

Qualification

Human Resources experienceEvent managementMicrosoft Office 365HRIS knowledgeCommunication skillsMulti-taskingLetter compositionPublic speakingOrganizational skillsTeamworkProblem-solving

Required

High School diploma or general education degree (GED) required

Associate degree or 1 year administrative or clerical experience required

Working experience in a Human Resources or related environment strongly preferred

Must maintain complete confidentiality AT ALL TIMES

Must become familiar with a variety of Human Resources concepts, laws and practices as they relate to confidentiality and record keeping/storage

Must be comfortable speaking and giving directions in front of small groups of people

Must be able to multi-task and possess strong communication, administrative, organizational and letter composition skills

Must be able to work independently and with minimal supervision

Must present a well-groomed appearance

Must be able to get along with co-workers and work as a team

Must be able to work evenings and weekends when necessary

Must have an excellent attendance record

Must be able to read, write, speak and understand English

Good PC skills and a working knowledge of Microsoft Office applications, especially MS Word, Excel and Outlook

Knowledge of Human Resources systems preferred

Excellent PC skills

Minimum skills include intermediate Microsoft Office 365 skills

Intermediate web-based applications skills such as HRIS or payroll systems

Intermediate skills using professional social media platforms

Basic skills using web-design, desktop publishing, photo editing, and/or project management applications

Regularly required to use hands and fingers to handle or feel; reach with hands and arms and talk or hear

Frequently required to walk

Must regularly lift and/or move up to 25 pounds

Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Occasionally exposed to secondary smoke

Noise level in the work environment is usually moderate