JLL · 1 day ago
Administrative Assistant
Eden Prairie, MN
Full-time
Onsite
Mid, Senior Level
$63K/yr - $67K/yr
3+ years expJLL is seeking an Administrative Assistant to join their Retail Property Management Team at the Eden Prairie Center, a large shopping center in Minnesota. This role involves extensive tenant interaction, managing licensing agreements, coordinating tenant moves, and ensuring compliance with mall policies.
CommercialReal Estate
Responsibilities
Assist the Vice President, General Manager and Specialty Licensing Manager in achieving Specialty Leasing’s income, receivables, expense, and occupancy goals for Eden Prairie Center
Assist with specialty leasing budget generation and forecasting
Update and maintain revenue tracking report for specialty leasing agreements
Generate and review financial reports and notify Property Accountant of any issues
Coordinate inline/kiosk tenants’ move in and move out including turnover of keys, clean premises with appropriate shelves, any other required fixtures, and functional electrical and phone lines in appropriate party’s name/account
Maintain visual standards and other compliance guidelines set forth by the company. This entails walking the shopping center daily to ensure the retail merchandising unit, kiosk, and inline tenants, show promoters, advertisers and sponsors are adhering to our high visual and operating standards. Monitor and report other items or areas that may require follow up by other property team members
Communicate and coordinate with contracted part-time visual merchandiser for move in and move out of displays for specialty leasing tenants, show promoters, advertisers, and sponsors
Oversee administrative details for license agreements, sponsorship or advertising agreements, and storage agreements
Meticulously organize, collect, enter, update, record, and ensure accuracy within deadlines of all files/information for specialty leasing approvals, agreements, amendments, photo documentation, security deposits, rental receipts, sales, percentage rent calculations, related financials, forecasting and reporting. Track agreement executions and renewals to meet required timelines. Distribute requirements, collect specialty leasing tenants’ acknowledgments, and ensure compliance of all appropriate certificates of insurance, rules and regulations, demonstration regulations, merchant manual, kiosk criteria manual and signage criteria
Be familiar with all inventory and pricing rates for specialty leasing retail merchandising units, kiosks, inline premises, show placements, sky banner advertising and common area advertising, including all placements, detailed specifications, and production alternatives. Inspect and coordinate the storage, function, efficient and safe maintenance, repair and replacement of specialty leasing’s inventory, equipment, and supplies
Maintain familiarity of existing tenant exclusives and kiosk restriction zones
Monitor tenant expirations and openings. Appropriately plan, mask, or merchandise any inline store’s downtime or closure to meet high visual and operating standards
Appropriately forward call-ins, walk-ins or other inquiries and assist in lead generation. Request, process, and record applications
Successfully balance the requirements of this position including prioritization and time management
Other duties and responsibilities as assigned
Qualification
Required
3+ years of experience in a senior level administrative support position and/or previous experience in the shopping center or commercial real estate sales
Excellent proficiency with PC, Microsoft Office programs, specifically with Microsoft Word, Excel, and Outlook
Above average ability to communicate tactfully, skillfully, and persuasively in challenging situations with retailers, property team and executive management, along with excellent trouble shooting and problem resolution skills
Proven ability to work independently, be flexible, prioritize and deal with multiple tasks; proactively and effectively establish priorities and have a cheerful outlook
Solid analytical skills with working knowledge of budgeting, accounting, and financial analysis; ability to review and understand financial reports
Ability to read and understand standard business documentation and contract language
Comfortable working in a fast paced, highly dynamic work environment; exceptional organizational, time management, oral and written communication skills
Must be able to lift 40 pounds
Routine walking and climbing on the job inside the shopping center is required to load, cart, move, place, set up, tear down and store retail merchandising units, shelving, fixtures and displays
Works with tools of the trade
Valid driver's license required
Must be willing and able to support some after-hours activities such as coordination of holiday season tenants' move ins and move outs
Preferred
Bachelor's Degree or equivalent experience strongly preferred
Real Estate Salesperson license required within 120 days
Benefits
Up to 10% annual target bonus
Company
JLL
We’re a leading professional services firm that specializes in real estate and investment management.
10001+ employees
H1B Sponsorship
JLL has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (70)
2024 (47)
2023 (60)
2022 (68)
2021 (39)
2020 (43)
Funding
Current Stage
Public CompanyTotal Funding
$1.59B2025-11-03Post Ipo Debt· $565.35M
2023-11-08Post Ipo Debt· $400M
2019-05-29Post Ipo Debt· $46.5M
Leadership Team
Christian Ulbrich
President, CEO & Director
Jones Lang LaSalle
Global CEO, Capital Markets and Member
Recent News
Morningstar.com
2025-12-29
2025-12-17
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