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Porter-Gaud School · 1 month ago

Payroll HR Specialist

Charleston,SC,US

Full-time

Onsite

Mid Level

3+ years exp

Porter-Gaud School is an Episcopal, independent, coeducational day school with 1,650 students. They are currently seeking a full-time Payroll/HR Specialist to manage payroll processes and support the Human Resources Department with administrative functions, ensuring accuracy and compliance with payroll laws.

Education

Responsibilities

Manage the generation of bi-weekly payrolls for 380+ permanent and seasonal employees, including the day-to-day accumulation, organization, and accurate entry of all related payroll information into Paylocity

Maintain dialogue with the payroll vendor on general payroll related changes and on specific payroll issues

Maintain knowledge base of payroll law and regulations and be able to advise school administrators

Assist with organization of HSA funds, FSA funds, and 403(b) funds for each payroll

Assist faculty and staff with payroll related questions to include accounting with payroll reconciliation

Assist with maintaining and distributing electronic and general files of payroll related documents

Responsible for downloading Quarterly Payroll Reports and W-2's from payroll program and reconciling with Accounting department

Manage W-2 year-end process

Provide continuous improvement with internal payroll processes to ensure efficiency and accuracy

Partner with Finance to reconcile and clear stale-dated checks in a timely manner

Initiate, track and maintain background check records for candidates, ensuring timely completion

Launch repeat background check process for all current employees

Launch and manage United Educators' (UE) Sexual Abuse Prevention training for all new hires and coordinate biennial recertification for all employees

Track and maintain records of UE training certifications, and employee handbook acknowledgments; ensure all documentation is saved appropriately in Google Drive

Reset passwords for employees in the Paylocity self-service portal as needed

Perform other duties and special projects as assigned to support the HR department

Qualification

Paylocity payroll systemComplex payroll experienceGoogle DocsExcel skillsAdministrative HR experiencePayroll law knowledgeMultitaskingAttention to detailOrganizational skillsConfidentiality

Required

Bachelor's degree from an accredited college or university required

At least three years of complex payroll experience to include running multiple payrolls and thorough understanding and application of payroll laws and regulations

Experience with using Google Docs and intermediate Excel skills

Ability to maintain the strictest confidentiality with highly sensitive information

High attention to detail and strong organizational skills

Ability to interact with all levels of management/departments

Ability to take direction from multiple parties

Ability to multitask at a high level of efficiency and deal with interruptions

Possesses a high degree of integrity and trustworthiness

Well organized and uses time efficiently

Ability to maintain consistent attendance

Ability to work well with a variety of people in a variety of work settings

Ability to work collaboratively as a member of the Business Office team