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NEOGOV · 6 days ago

Climate Pollution Reduction Program Manager's Assistant (Administrative Assistant 5) INTERNAL ONLY

Thurston County – Lacey, WA

Full-time

Hybrid

Mid, Senior Level

$60K/yr - $81K/yr

6+ years exp

NEOGOV is seeking a Program Manager's Assistant in the Climate Pollution Reduction Program (CPRP) at the Department of Ecology. This temporary position involves providing high-level administrative support to the Program Manager and coordinating with the leadership team to ensure efficient operations within the program.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Serve as the principal administrative and confidential assistant to the CPR Program Manager, providing high-level support and acting with delegated authority on administrative matters

Coordinate closely with the Deputy Program Manager and leadership team, managing calendars, prioritizing requests, and preparing briefing materials for meetings, hearings, and other engagements

Draft, review, edit, and track executive-level correspondence and reports, ensuring accuracy, accessibility, and timely completion

Act as a key liaison and point of contact for CPRP, communicating on behalf of program leadership with internal staff, agency leadership, external partners, and interested parties

Guide and coordinate the program’s administrative support team, setting priorities, improving processes, and ensuring consistent, efficient administrative services across the program

Supervise CPRP's Forms and Records Analyst, providing direction, coaching, performance feedback, and support for professional development

Oversee CPRP leadership and administrative SharePoint sites as site owner, ensuring content is current, accessible, well-organized, and managed according to governance best practices

Support compliance and accountability by coordinating Public Disclosure Commission (PDC) monthly legislative reporting and helping staff understand and meet reporting requirements

Qualification

Administrative supportSupervisory experienceBusiness administrationPublic administrationEnvironmental administrationLeadership skillsOrganizational skillsCommunication skillsProblem-solving skills

Required

Six years of experience and/or education as described below:

Experience in clerical, secretarial, bookkeeping, accounting, or general administrative office work experience or supervisory experience

Education involving a major study in business administration, public administration, environmental administration, or closely allied field

Demonstrated leadership skills

Ability to effectively organize, delegate, and complete multiple assignments, sometimes of complex nature or involving competing priorities, to produce work products that are accurate, thorough and on time

Preferred

Knowledge of state and local government agency organization, operations, and budgeting and administrative processes

Ability to communicate with individuals and groups clearly and effectively within and outside of the organization

Ability to see opportunities for creative problem solving while staying within the parameters of good practice; generate unique but workable and useful solutions to difficult problems

Ability to coordinate and lead small groups, creating a cooperative and productive environment in which to resolve problems and implement plans

Ability to lead discussions to achieve appropriate participation from all members