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Indiana Economic Development Corporation · 1 day ago

Purchasing Administrator

DOE Indianapolis 0000000606

Full-time

Onsite

Mid, Senior Level

$60K/yr - $60K/yr

5+ years exp

The Indiana Economic Development Corporation is one of the largest employers in the state, offering a range of opportunities across various agencies. They are seeking a Purchasing Administrator to provide oversight of contract services and manage procurement processes for the agency.

Government Administration

Growth Opportunities

Responsibilities

Provide administrative oversight of both automation-related and traditional contract services

Purchase on behalf of the agency within a pre-determined delegation authority and consistent with agency purchasing and procurement laws, rules, regulations, and procedures

Maintain a substantial file system covering all services or items contracted for by the Agency

Perform vendor bid/quote evaluations to determine most responsible and responsive vendor for purchase process

Analyze vendor performance issues regarding contract administration

Apply State-described vendor percentage preferences to purchases

Negotiate, execute, and administer contracts, QPA Agreements and amendments

Communicate with staff and outside vendors as necessary to solve problems, address complaints, and facilitate the timely processing of purchases

Document fully and accurately all purchase processes for auditing purposes

Ensure that all procurement-related documents are completed fully and accurately

Act as a resource to provide guidance and assistance for agency procurement agents concerning procedures, policies, and regulations governing all purchasing and contract activities

Troubleshoot agency functional issues in PeopleSoft eProcurement, Purchasing, Sourcing, and Supplier Contract Management

Establish and maintain assessment criteria according to current procurement rules and statute

Qualification

Contract managementProcurement laws knowledgeE-Procurement managementFinancial managementNegotiation skillsInter-personal skillsEffective communicationConfidentiality

Required

Bachelor of Science degree in Accounting, Finance, Purchasing or Business Management or 5 to 8 years of full-time professional experience

Broad knowledge in contracting, requisitions and purchasing/procurement, accounting, business administration, fiscal management, or related experience

Broad knowledge of state and federal procurement laws, rules, procedures, practices, and forms

Extensive knowledge specific to overseeing and managing contracts

Effective communication skills

Broad knowledge and advanced proficiency with E-Procurement management system and ability to use the Microsoft Suite software

Expertise with general project management including financial management, and conflict management

Ability to negotiate contracts and bids

Inter-personal relationship skills are a must, and strong communicators with positive attitudes will be most successful in the established work environment

Ability to maintain confidentiality

Eligible to be bonded and ability to accurately handle financial documents

Able to perform essential functions with or without reasonable accommodation

Required to take initial Indiana Department of Administration Purchasing and Procurement training and to attend any further required training

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans

Wellness Rewards Program: Complete wellness activities to earn gift card rewards

Health savings account, which includes bi-weekly state contribution

Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

Two (2) fully-funded pension plan options

A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

Up to 15 hours of paid community service leave

Combined 180 hours of paid vacation, personal, and sick leave time off

12 paid holidays, 14 on election years

Education Reimbursement Program

Group life insurance

Referral Bonus program

Employee assistance program that allows for covered behavioral health visits

Qualified employer for the Public Service Loan Forgiveness Program

Free Parking for most positions

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