RealManage · 5 days ago
Administrative Coordinator - Property and Grounds (VillageWalk)
Orlando, FL
Full-time
Onsite
Mid Level
$27/hr - $27/hrRealManage Elevated is a division of RealManage, specializing in the management of community associations. The Property & Grounds Coordinator is responsible for overseeing the maintenance and safety of common-area grounds within VillageWalk at Lake Nona HOA, ensuring compliance with environmental regulations and maintaining high curb appeal.
Real Estate
Responsibilities
Oversee all landscape maintenance including turf, palms, trees, shrubs, seasonal plantings, and mulch
Audit resident and common area landscaping services per the agreement specifications
Monitor and coordinate irrigation system operation, repairs, and water-use efficiency
Monitor plant health related to pests, fungus, heat stress, and storm damage
Conduct regular inspections of roads, sidewalks, curbs, pathways, signage, and common-area hardscape
Identify trip hazards, drainage issues, and deterioration caused by heat, moisture, or tree roots
Coordinate asphalt, concrete, striping, signage, and minor drainage repairs
Assist with long-term planning for resurfacing, sidewalk replacement, and capital improvement projects
Oversee maintenance of lakes, fountains, reclaimed ponds, and stormwater retention systems
Coordinate aquatic weed control, algae management, erosion control, and water-quality testing
Ensure compliance with Florida Department of Environmental Protection (FDEP) and South Florida Water Management District requirements
Monitor lake banks, trenches, and storm drains for erosion, blockages, or damage
Assist with preparation of documentation related to stormwater system inspections and maintenance
Serve as the primary point of contact for landscaping, irrigation, lake management, and hardscape contractors
Monitor vendor performance, safety practices, and contract compliance
Verify completed work prior to approval or payment
Assist in soliciting bids, reviewing proposals, and coordinating contract renewals
Maintain service schedules and vendor documentation
Perform routine property inspections and document conditions with photos and written reports
Track work orders, preventative maintenance schedules, and vendor service logs
Assist with grounds-related budgeting, forecasting, and expense tracking
Ensure compliance with HOA governing documents, insurance risk-management guidelines, and Florida statutes
Assist with pre-storm preparations, including landscape securing, drainage inspections, and vendor coordination
Conduct post-storm inspections to identify damage, safety hazards, and insurance-related issues
Coordinate emergency or expedited repairs following severe weather events
Respond to resident inquiries related to grounds, landscaping, lakes, and exterior maintenance
Provide clear updates and reports to management and the HOA board
Support special projects, inspections, or community initiatives related to exterior improvements
Qualification
Required
Experience in property management or community association management
Knowledge of landscaping, irrigation systems, and environmental regulations
Ability to conduct inspections and identify maintenance issues
Strong communication skills for resident and board support
Experience in vendor and contract management
Ability to perform budgeting and expense tracking
Knowledge of Florida environmental regulations and local ordinances
Ability to prepare documentation related to inspections and maintenance
Experience in emergency preparedness and response
Strong organizational skills and attention to detail
Company
RealManage
RealManage is a real estate company providing property management and development services.
Founded in 2004
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$100MKey Investors
American SecuritiesProsperity Bank
2022-06-02Private Equity
2022-05-13Debt Financing· $100M
Leadership Team
Lisa Drobney
Vice President Operations/ GA Market Leader
Marc Rodriguez
Executive Vice President, Market Operations (US)
Recent News
2025-08-13
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