Apply on Employer Site

Boys & Girls Clubs of Central Florida · 1 week ago

Director of Facilities and Fleet Operations

Orlando, FL

Full-time

Onsite

Lead/Staff, Director/Executive

5+ years exp

Boys & Girls Clubs of Central Florida is seeking a Director of Facilities and Fleet Operations to oversee the strategic planning, management, and maintenance of all facilities and fleet assets. This role involves ensuring safe and efficient operations while managing budgets, compliance, and leading a team to meet the organization's operational goals.

CommunitiesEducationLeisureLifestyleNon Profit

Responsibilities

Develop, implement, and monitor comprehensive maintenance plans for facilities, including HVAC, electrical, plumbing, and landscaping

Ensures compliance with federal, state, and local regulations regarding facility operations

Oversee regional housekeeping and security services to maintain a clean and secure environment at every club

Conduct regular inspections to identify and address maintenance needs, ensuring timely responses to service requests

Plan facility improvements for roofing, floors, and HVAC systems, maintaining an aging plan for system maintenance and replacement

Take on special projects, including new construction, working with architects and general contractors to ensure cost control and timely project completion

Develop, write, and update Standard Operating Procedures (SOPs) for facility systems, safety auditing processes, and implementation of open and closing procedures and checklists to ensure consistency and compliance across all operations

Oversee the fleet management program, including vehicle acquisition, maintenance, and regulatory compliance

Manage CDL certification and training programs, collaborating with HR to document and track CDL credentials and approved driver status, monitor expiry dates, and facilitate timely license renewals to ensure compliance

Direct the end-to-end lifecycle of fleet vehicles, from procurement to disposal

Ensure fleet operations are safe, efficient, and compliant with all relevant regulations

Develop and manage budgets for facilities and fleet operations, overseeing line items and ensuring fiscal responsibility

Create depreciation schedules for assets to ensure accurate financial planning

Participate in strategic planning to align facilities and fleet services with organizational objectives

Assist in the development of BGCCF’s multi-year capital improvement plan

Prepare reports for Executive Leadership or Board Committee as requested

Implement and streamline technology systems, including safety auditing and record-keeping systems, to monitor and store data on fire safety checks, driver pre-trip inspections, facility checks, and incident reports

Utilize safety auditing systems to ensure compliance and identify areas for improvement

Conduct regular safety audits to identify compliance gaps and implement corrective actions. This includes monitoring fleet safety metrics and using industry standards for fleet operations

Integrate telematics and driver monitoring tools to enhance fleet safety and efficiency

Provide comprehensive training to staff on new technologies and safety auditing systems to ensure smooth integration and minimize resistance to change

Establish key performance indicators (KPIs) to measure the effectiveness of technology integration and safety auditing systems

Coordinate and direct Club and Department supervisors and staff to ensure compliance with AHERA, OSHA Risk Management, and other required County, State, and Federal regulations

Direct and implement BGCCF Disaster Plan for all owned or leased facilities

Provide leadership and direction to subordinate staff, including performance evaluations and personnel decisions

Collaborate with department leaders to ensure seamless operations and support organizational goals

Play a key role in BGCCF’s Workforce Readiness Program by designing and implementing an annual immersion opportunity for teen interns, in collaboration with the Director of Teen Services, to teach valuable skills to BGCCF teens

Communicate effectively with all levels of the organization, from board members to frontline staff and youth members, navigating stressful situations with a service-oriented mindset

Support the Chief Impact Officer in negotiating leases for Club programs

Oversees vendor management, including negotiating contracts, ensuring contract fulfillment, and maintaining positive relationships with vendors

Maintain proficiency in current and emerging technologies in facilities management to ensure ongoing innovation and efficiency

Participates in safety visits by BGCA as needed and, if necessary, collaborates with Club staff to address any facility or vehicle issues identified during BGCA audits and site visits

Qualification

Facilities ManagementFleet ManagementBudgetingProject ManagementRegulatory ComplianceSafety ProtocolsTeam LeadershipCommunication SkillsMicrosoft OfficeCRM SystemsService SkillsConstruction KnowledgeTelematicsOSHA CertificationLEED CertificationFMP CertificationProblem-Solving

Required

Associates (AA) degree in Facilities Management, Engineering, Construction Sciences, or a related field. Equivalent combinations of education and experience will be considered

Minimum of five years of progressively responsible experience in facilities management and fleet operations, with at least two years in a supervisory or management role

Strong understanding of facilities management principles, including maintenance operations, safety protocols, and regulatory compliance

Knowledge of fleet management practices, including vehicle maintenance, procurement, and regulatory compliance

Familiarity with construction, architecture, and various systems, including HVAC, plumbing, and electrical

Understanding of budgeting principles and cost control strategies

Proven ability to lead and manage teams effectively, including staff supervision, performance evaluations, and personnel decisions

Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization

Strong problem-solving skills, with the ability to analyze complex issues and develop effective solutions

Experience in managing projects from conception to completion, ensuring timely and cost-effective outcomes

Highly proficient in using standard Microsoft Office tools (Word, Excel, PowerPoint, Outlook) and comfortable with budgeting software and systems for monitoring expenses and budgets

Experience with CRM systems, safety audit and maintenance management software, and other relevant technologies is also required

Ability to understand and ensure compliance with safety regulations, maintaining a safe working environment. This includes the ability to interpret complex safety laws and industry manuals, breaking them down into straightforward tools for compliance

Ability to stay updated on changes in safety regulations and industry standards, adapting policies as needed to ensure ongoing compliance

Exceptional service skills with a friendly and approachable demeanor

Valid driver's license required